Campus Services Assistant

Position

Campus Services Assistant

Department

Facilities & General Affairs

Position type

Full-time

Location

City Campus (Sangen-jaya station)

Work hours

37.5 hours per week

(Main office hours: 9:00 to 17:30, Monday to Friday)

Report to

Manager, Facilities & General Affairs

Salary & benefits

Salary commensurate with experience.

Eleven (11) days paid vacation in the first year, increasing to 20 days after 6 years of employment, plus 5 paid “personal and sick days” each year. In addition, approximately two weeks company-wide break over Christmas/New Year.
Japanese social insurance and pension, commuting/telework allowance, a welfare-discount program membership, and retirement payment system.

OVERVIEW OF POSITION

Temple University, Japan Campus (TUJ) is seeking a Campus Services Assistant to be cased at the City Campus. As TUJ expands, this position will be instrumental in maintaining efficient facility operations and supporting a high-quality experience.
This position plays a vital role in ensuring the smooth day-to-day operation of facilities and general affairs functions. The successful candidate will support facility management, asset control, vendor coordination, and administrative operations, contributing to a safe, well-organized, and welcoming environment for students, faculty, and staff. This role will also provide administrative assistance to Facilities & General Affairs daily / monthly work and ongoing projects.

PRIMARY RESPONSIBILITIES

Facility & Operations Support

• Serve as a point of contact for facility-related inquiries from students, faculty, and staff
• Support overall building and classroom management, ensuring spaces are properly maintained and operational
• Assist in managing building security and maintenance coordination
• Support asset management, including inventory control of furniture and equipment
• Coordinate furniture relocation, disposal, and layout changes during renovation or relocation projects
• Liaise with vendors and facilitate construction and maintenance schedules

Administrative & General Affairs Support

• Check and process facility-related invoices and contracts
• Manage office supply inventory and place orders as needed
• Handle petty cash for general affairs-related tasks (e.g., obtaining official documents, purchasing revenue stamps)
• Assist in collecting program schedules and preparing the monthly schedule
• Support ad hoc room bookings and parking space management

Housing & Residential Support

• Assist with faculty apartment management, including preparation for visiting faculty, scheduling, cleaning coordination, and invoice processing
• Support TUJ dormitory operations, including check-in/check-out coordination, scheduling, cleaning arrangements, and invoice processing

QUALIFICATIONS ＆ EXPERIENCE

• Native-level Japanese and business-level English proficiency (oral and written)
• Good organizational skills
• Strong computer skills (Word, Excel, PowerPoint)
• Friendly, service-oriented, customer-focused, and professional attitude
• Experience as a receptionist, professional assistant, and/or working in Facilities and General Affairs preferred

APPLICATION PROCESS
Review of applications will begin immediately and will continue until the position is filled.

Required application materials to be submitted:

(a) cover letter,

(b) resume or c.v.,

(c) contact information for two references.

Only candidates selected for an interview will be contacted.