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Wing Assistant

Posted 7 months ago

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Client Success Support Specialist

Metro ManilaHybridFull-time

AI Summary

Support role assisting Customer Success Managers by handling client communications, triaging tickets, and coordinating internal teams to ensure timely, accurate client updates.

About this role

Wing is expanding its Customer Success organization to deliver a more structured, proactive, and high-touch client experience. As part of this new model, the Customer Support Representative (CSR) plays a key role in supporting Customer Success Managers (CSMs) by handling administrative tasks, client communication, ticket triage, and internal coordination. This role ensures CSMs can focus on strategic account management while CSRs maintain day-to-day responsiveness and operational efficiency.

Key Responsibilities

  • Serve as the first point of contact for general client inquiries via email, chat, and ticketing systems.
  • Draft and send routine updates, follow-ups, reminders, and documentation on behalf of the CSM.
  • Monitor client concerns and escalate high-priority issues to the assigned CSM.
  • Assist CSMs in maintaining accurate client records, service plans, and documentation in HubSpot, Wing App, and internal trackers.
  • Help process plan changes, free-trial activations, pause requests, or upgrades according to internal SOPs.
  • Ensure all client-facing documents and links provided are accurate and up-to-date.
  • Ensure client feedback on assigned VAs is properly logged and shared with Staffing and QA.
  • Coordinate simple requests with support teams—Staffing, Onboarding, Billing, HR, and Operations—under CSM guidance.
  • Track VA attendance notes, performance flags, and basic replacements workflow updates.
  • Monitor the shared inbox/ticketing system and triage cases according to urgency and department.
  • Identify recurring issues and flag them to the CSM for escalation or process improvement.
  • Follow SOPs for common requests (password resets, plan clarifications, billing questions, interview reminders, etc.).
  • Document client interactions, resolutions, and pending tasks.

    • Qualifications

  • 1–2 years experience in Customer Support, Client Success, Admin Assistant, or similar roles.
  • Excellent verbal and written communication skills.
  • Strong organizational and multitasking abilities.
  • Customer-first mindset with patience and problem-solving skills.
  • Proficiency in tools such as HubSpot, Stripe, Dialpad, etc

    • Skills

    Account AdministrationBilling InquiriesCRM Data EntryCustomer CommunicationsData TrackingDialpadDocumentation ManagementDocument ManagementEmail/chat SupportFree-trial ActivationsGoogle WorkspaceHubspotHubSpot CRMInternal CoordinationInternal TrackersMicrosoft OfficePause RequestsPlan ChangesPlanning And SchedulingQA Feedback LoggingService-level CoordinationSlack Or Internal MessagingSOP AdherenceStripeTicketing SystemsUpdating Client RecordsUpgradesVA Attendance TrackingVAs Management

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