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Cleveland Clinic

Posted 15 days ago

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Clinical Administrative Assistant II

ClevelandOn-siteFull-time

AI Summary

Clinical Administrative Assistant II at Cleveland Clinic's Thoracic Surgery department manages patient communications, schedules, and EPIC records for the cardiac surgery team.

About this role

At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day.

We all have the power to help, heal and change lives — beginning with our own. That’s the power of the Cleveland Clinic Health System team, and The Power of Every One.

Job Title

Clinical Administrative Assistant II

Location

Cleveland

Facility

Cleveland Clinic Main Campus

Department

Thoracic Surgery-Heart Vascular & Thoracic Institute

Job Code

B99911

Shift

Days

Schedule

8:30am-5:00pm

Job Summary

Job Details

Join Cleveland Clinic’s Main Campus where research and surgery are advanced, technology is leading-edge, patient care is world class and caregivers are family. Here, you will work alongside a passionate and dedicated team, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world.

The Administrative Assistant will interact daily with patients, cardiac surgeons, nurses, and other clinical staff while managing heavy phone volume, MyChart messages, and EPIC tasks. This role serves as a key communication hub—
coordinating appointments, relaying important information, assisting with refills, and supporting the overall workflow of the cardiac surgery team to ensure timely, accurate, and professional patient care.

A caregiver in this position worksdays, M-F,8:00am—5:00pm. No holidays or weekends

A caregiver who excels in this role will:

Patient Facing

  • Manage incoming correspondence for disbursement to theappropriate practice.

  • Serve as the first point of contact for outside and internal referrals and patient/family inquiries, and triage appropriately.

  • Manage external medical records, including initial and follow-up phone calls and entering images into the EPIC system.

  • Effectively document and convey patient matters toappropriate medicalprofessionals andinitiatependingorderand labs, etc.

  • Manage physician clinic schedules, including slot management and reconciling scheduling errors.

  • Collect insurance information,forwardit to Patient Financial Advisors and follow-up asrequired.

  • Assistpatients with check-in for virtual appointments.

  • Initiate patient referral processes andmonitorreferrals for empaneled patients.

  • Assistwith messages and inbound calls.

  • Other duties as assigned.

Administrative

  • Respond to provider’s emails and manage staff out-of-office arrangements.

  • Respond to referral emails

  • Schedule meetings, manage travel and reimbursement processes, andassistwith recertification/licensing renewal.

  • Offer ITassistance.

  • Arrange and execute all department events and manage incoming mail.

  • Take and transcribe meeting minutes.

  • Other duties as assigned.

Minimum qualifications for the ideal future caregiver include:

  • High School Diploma or GED

  • 3 years of administrative assistant experience in a professional setting

  • ORAssociate Degree or Bachelor’sDegree may substitute two years of experience

  • Experience with Electronic Medical Records

  • Must complete EPIC training during first year

  • Experience using Microsoft Office Suite products (Outlook, Word,Excelor Power Point)

  • *Experience may be assessed with an on-line Skills Assessment

Preferred qualifications for the ideal future caregiver include:

  • Associate’s Degree

  • Healthcare experience

  • Typingproficiencyof with accuracy

Physical Requirements:

  • Ability to perform work in a stationary position for extended periods

  • Ability to operate a computer and other office equipment

  • Ability to travel throughout the hospital system

  • Ability to communicate and exchange accurate information

  • In some locations, the ability to move up to 20 pounds

Personal Protective Equipment:

  • Follows standard precautions using personal protective.

The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our drug free environment. All offers of employment are followed by testing for controlled substances.

Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption.

Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility.

If applying for a Florida position, please see the following website for more information on the background screening requirements required by the Agency of Health Care Administration: https://info.flclearinghouse.com/

Please review the Equal Employment Opportunity poster.

Cleveland Clinic is pleased to be an equal employment opportunity employer.

Skills

Appointment SchedulingElectronic Medical RecordsEpicExcelInsurance VerificationMedical Records ManagementMeeting Minutes TranscriptionMicrosoft OfficeMyChartOutlookPowerPointReferral ProcessingWord

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