Construction Contract Administration Assistant (18-month contract)

Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share.

We are a multi-disciplinary practice of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, landscape architects and sustainability experts who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and city-shapers, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what’s next. We’re always looking for passionate people who share our values and care as much about our communities as we do. We're proud to be a Certified B Corporation and one of Canada's Greenest Employers, committed to using our design practice as a force for good in the world.

Set-up, maintain and close-out projects utilizing DIALOG’s chosen construction management software, Onware

Assist Contract Administrators in receiving, compiling, distributing and tracking project documentation including: construction meeting minutes, change management (PCN/CCN/UCR/Quotations/CO, etc.), Supplemental Instructions (SI), submittals (shop drawings and samples), and Requests for Information (RFI)

Assist in the review and verification of Contractor invoicing and the preparation and distribution of the Certificate for Progress Payment (CPP)

Educate internal and external project team members on Contract Administrative processes and troubleshoot issues

Maintain internal and external relationships with clients, contractors and consultants.

Experience in the Architecture, Engineering and Construction (AEC) industry

An organized approach with intuitive protocols for others to follow

Personable, professional manner with excellent communication skills

Demonstrated experience with data entry, document control, and client/contractor support

Meticulous attention to detail, capable of proofing documentation

Maintain strong client, contractor and consultant relationships

High computer literacy, ability to understand new software and adapt as practice changes

Able to prioritize and manage time to meet tight deadlines

Reliable and resourceful, a “go to” person for the team

Work independently with minimal managerial supervision

2+ years of construction contract administrative or construction project coordinator work experience

Knowledge about design and construction processes and terms

Experience managing construction documentation

Experience with Onware, DIALOG’s chosen construction management software

Experience with construction industry management software (i.e. Procore, Prolog, BIM 360, etc.)

Experience with Microsoft Office (Excel, Word) and Bluebeam