Contract Administrator - Aviation

STV is seeking an experienced Contract Administrator - Aviation to join our PM/CM team to support one of our aviation clients in Los Angeles, CA.

The right candidate will have strong technical skills while also being a strong communicator and able to work with team members at any time. The role is an on-site full-time.

Responsibilities

As part of the Project Management Office (PMO) Contracts Team, responsibilities may include any of the following:

• Coordination with project management personnel at the PMO and College sites to develop and prepare procurement packages for the selection of general contractors, design-build entities, and professional services providers

• Management of a variety of competitive bidding/selection processes for construction and/or professional services, from planning through award including direct responsibility for all administrative functions (i.e., preparing procurement documents, addenda, evaluation materials, approval documentation, award documentation, contract documents)

• Based on workload and department resources, at the sole discretion of the department supervisor, a variety tasks and responsibilities may be assigned and or change over time to best serve the needs of the district

• Strict adherence to policies, procedures, templates, and applicable laws is a daily part of this role

• Reporting, tracking, and quality control for assigned procurements processes

• Responsibility for multiple concurrent procurement processes with various stakeholders. This is a heavily administrative role, and applicants should understand this would not include supervising others performing these functions

• This role requires a high level of attention to detail and compliance under the scrutiny of consistent audits both internal and external, accordingly applicants should strongly consider whether this would be a good fit

• Work is fully in the PMO Office with no hybrid or remote opportunity in accordance with District policy

Qualifications

• Bachelor’s degree preferred (relevant field preference above others)

• 1-6 years of experience relevant to the position description

• Additional qualifying experience in excess to the minimum stated above may be substituted for the required education on a year for year basis

• Knowledgeable of standard contract terms and conditions

• Proficient with Microsoft Excel, Word, and Adobe Acrobat

• Demonstrate a reliable, responsive and positive work ethic with the highest degree of integrity

• Must be detail-oriented and organized

• Must be a fast learner and logical thinker

• Must be focused on quality and accuracy

• Excellent communications skills, both written and verbal

• Ability to accurately track and report status when managing concurrently running projects

Preferred Qualifications:

• Experience with an electronic bidding software

• Experience with alternate project delivery methods such as Design-Build

• Experience with project management software

Note: This position is not eligible for sponsorship