Coordinator, People & Culture

Overview

PRG is the world’s leading technology provider within the entertainment and events industry. Our mission is to bring together the power of our people with our production and rental expertise to deliver unforgettable events. PRG has the largest inventory of production equipment for hire and offers a complete 360-degree range of services to clients within the live events industry. These include music touring and festivals, TV & Film, Theatre, Sports and E-sports and Corporate live events. Our clients and partners rely on PRG’s innovation, experience and in-depth expertise in video, lighting, rigging, staging, virtual productions, and set & automation systems to bring their creative visions to life. With 38 offices located in North America, South America, Europe, the Middle East, Asia and Australia, PRG offers the ability to provide services worldwide by collaborating with our local partners.

Responsibilities

The People & Culture Coordinator plays an important role in creating a positive, inclusive, and engaging employee experience. Working closely onsite with the business and our People & Culture team, this position supports employees and leaders through the employee lifecycle including recruitment and onboarding, development, performance, workplace transitions, and offboarding.

This role helps faciltiate People & Culture processes, and projects while ensuring employees receive timely, consistent, and people centered support. The People & Culture Coordinator maintains accurate employee records, assists with talent and culture initiatives, and helps employees understand available policies, programs, and resources.

The ideal candidate is highly organized, detail-oriented, comfortable working with technology, and committed to confidentiality. Just as importantly, this individual should be approachable, collaborative, service-minded, and passionate about contributing to a workplace where employees feel welcomed, respected, informed, and supported.

Knowledge, Skills, and Abilities

• General knowledge of People & Culture practices, programs, employment processes, and state nd federal labor laws.
• Strong written and verbal communication skills, with the ability to communicate clearly and professionally with employees at all levels.
• A service-oriented approach in order to create positive employee experiences.
• Strong organizational skills and the ability to manage multiple priorities and deadlines effectively.
• High attention to detail and a commitment to maintaining accurate employee information.
• Ability to exercise sound judgment and handle sensitive and confidential information with integrity.
• Strong interpersonal skills and the ability to build collaborative, trusting relationships.
• Proficiency with technology and Microsoft Office, including Word, Excel, and PowerPoint.
• Ability to adapt to changing priorities and identify opportunities to improve processes and provide employee support.
• Commitment to fostering an inclusive workplace where employees feel valued, respected, and heard.

Essential Functions

• Maintain accurate and confidential employee data.
• Support recruitment activities, including applicant tracking, interview coordination, candidate communication, and pre-employment processes.
• Help to prepare offers and other employment related documents for employees and interns for review and approval.
• Coordinate onboarding activities to help new employees feel welcomed and connected to the organization.
• Prepare and process employee change forms, I-9 verifications, FMLA leave documents, exit documents, and other administrative duties to ensure our HRIS and other systems are up to date.
• Work closely with on site management and People & Culture leadership to address employee relations matters with excellent judgement and confidentiality.
• Support employee transitions, including promotions, transfers, leaves of absence, and offboarding.
• Maintain electronic records and documentation.
• Complete employment verifications and respond to unemployment claims accurately and within required timeframes.
• Assist with employee engagement, recognition, learning, and culture building initiatives.
• Work closely with People & Culture team to help employees navigate policies, programs, and resources by providing clear, consistent, and respectful guidance.
• Identify opportunities to streamline processes, improve communication, and enhance the overall employee experience.
• Partner with the People & Culture team on additional programs, learning and development, projects, and initiatives that support employees and organizational goals.

Qualifications

• Requires a bachelor's degree in human resources, organizational development, business, psychology, or a related field or a minimum of 2 years of related experience
• Prior administrative experience preferred.
• Certification in HR is preferred.

EEO and Disclosure

CA, CO, IL, NY, NJ and NV: The pay range for this position is estimated to be $27.00/hr. - $30/hr. Actual pay to be determined by the experience, knowledge, skills, and abilities of the applicant combined with location and alignment with market data. Additionally, we offer comprehensive health, dental, and vision insurance, paid time off, and a 401(k) retirement savings plan with matching contributions.

PRG is an Equal Opportunity Employer.

PRG is a drug-free work environment, pre-employment testing will be required.

Production Resource Group LLC participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

PRG cares about the safety of our employees and applicants. PRG does not use chat rooms for job searches or communications. PRG will never request personal information via informal chat platforms or unsecure email. PRG will never ask for money or an exchange of money, banking or other personal information prior to an in-person interview. Be aware of potential scams while job seeking. For information on job scams, visit, https://www.consumer.ftc.gov/JobScams or file a complaint at https://www.ftccomplaintassistant.gov/.