Corporate Secretary

• Lead the Board Services and corporate governance function, establishing clear priorities, standards, accountabilities, controls and service expectations.
• Translate enterprise priorities and governance requirements into functional strategies, workplans and measurable outcomes.
• Lead complex, cross-functional governance initiatives and establish clear responsibilities, timelines and escalation paths.
• Anticipate resource requirements, competing priorities and potential obstacles, and develop practical contingency plans.
• Modernize governance practices, processes and technology to improve Board effectiveness, information flow, security, efficiency and auditability.
• Build strong partnerships across Legal, Risk, Finance, Compliance, Internal Audit, Human Resources, Investor Relations and the business.
• Coach and mentor team members and emerging leaders, providing clear expectations, meaningful feedback and development opportunities.
• Manage the function’s budget, resources and external providers and report transparently on priorities, capacity, risks and delivery.

• Undergraduate degree in law, business, governance or a related discipline. A Juris Doctor, Bachelor of Laws, governance designation or equivalent professional qualification is strongly preferred.
• 15 or more years of progressive corporate governance, corporate secretarial, securities or legal experience, including significant experience supporting a Canadian public-company Board and its Committees.
• Significant experience within a federally regulated financial institution or another complex, highly regulated financial services organization.
• Expert knowledge of the Bank Act, Trust and Loan Companies Act, applicable corporate statutes, Canadian securities requirements, TSX requirements, OSFI governance expectations and leading Board practices.
• Demonstrated experience leading annual meeting and proxy processes, SEDAR+ and SEDI filings, insider reporting, subsidiary governance and corporate records.
• Recognized technical expertise in corporate governance, with the ability to anticipate regulatory and market developments and translate them into practical action.
• Exceptional Boardroom judgment, executive presence and credibility, with the confidence to provide independent advice and constructively challenge senior stakeholders.
• Strong analytical and business judgment, including the ability to assess complex issues, consider broader implications and make timely, risk-informed recommendations.
• Outstanding drafting and communication skills, including Board minutes, resolutions, mandates, policies, public disclosure and governance advice.
• Proven ability to navigate complex stakeholder relationships, build alignment and influence decisions across organizational boundaries.
• Demonstrated leadership of complex change initiatives, including the ability to anticipate resistance, create practical implementation plans and reinforce sustainable improvements.
• Strong planning, prioritization and resource management skills, with the ability to manage multiple long-term priorities and immovable deadlines.
• High integrity and discretion, with mature judgment in handling market-sensitive, privileged and confidential information.

The role operates at the intersection of the Board, senior management, regulators and public-company stakeholders. It requires the ability to interpret complex and evolving requirements, anticipate their broader implications and provide clear, practical advice in situations involving incomplete information, competing priorities or significant risk.


The Corporate Secretary must:

• Exercise exceptional judgment in sensitive, uncertain and time-critical situations.
• Balance legal, regulatory, governance, strategic and stakeholder considerations.
• Provide independent advice and constructive challenge to directors and senior executives.
• Translate complex requirements into clear decisions, accountabilities and implementation plans.
• Navigate competing expectations while maintaining the independence and integrity of the governance function.
• Protect confidential, privileged and market-sensitive information.
• Lead cross-functional responses to emerging governance, regulatory and disclosure matters.
• Make timely decisions while considering immediate, longer-term and enterprise-wide implications.
• Be able to function under pressure and be flexible and adaptable to changing agendas, materials and other last-minute items


Corporate Secretary is responsible for the effective functioning of board meetings and governance practices for all boards and committees within the EQB corporate family.