Data Entry Specialist

Data Entry Specialist (Excel / CRM / High Accuracy) – Remote

Position Type: Full-Time, Remote

Working Hours: U.S. Business Hours

About the Role

We’re hiring a Data Entry Specialist to ensure critical business data is ** accurate, complete, and always up to date** across systems.

This is not just basic data entry.

This role is responsible for data accuracy, consistency, and reliability — directly impacting decisions across finance, sales, operations, and leadership.

If you’re detail-obsessed and catch mistakes others miss, this role fits you well.

What You’ll Do

Data Entry & Accuracy (Core Focus)

• Enter and update records in:

  • Salesforce
  • HubSpot
  • Airtable
  • Excel / Google Sheets

• Cross-check entries against:

  • Invoices
  • Contracts
  • Customer and HR records

• Identify and fix:

  • Duplicate records
  • Missing data
  • Formatting inconsistencies

Data Cleaning & Maintenance

• Standardize datasets using:

  • Filters
  • Pivot tables
  • Formulas

• Apply consistent:

  • Naming conventions
  • Categories
  • Data structures

• Perform weekly audits to maintain data quality

File & Record Management

• Organize and maintain files in:

  • Google Drive
  • Dropbox
  • Microsoft SharePoint

• Ensure all files are:

  • Structured
  • Searchable
  • Version-controlled
  • Audit-ready

Reporting & Cross-Team Support

• Generate daily/weekly reports:

  • Transaction logs
  • Status updates
  • Data audit summaries

• Support:

  • Finance (AR/AP entries)
  • Sales (lead/contact updates)
  • HR (employee records)

Compliance & Data Security

• Maintain strict confidentiality of sensitive data

• Ensure compliance with:

  • GDPR
  • HIPAA
  • CCPA

Process Improvement

• Identify recurring data issues

• Recommend:

  • Automation opportunities
  • Better templates
  • Improved workflows

• Help reduce manual errors over time

What Makes You a Strong Fit

• You notice errors instantly
• You are highly consistent and disciplined
• You are comfortable with repetitive, high-volume work
• You take ownership of data accuracy

Required Experience & Skills

• 1–2 years of data entry, clerical, or admin experience

• Strong proficiency in:

  • Excel / Google Sheets (filters, pivots, formulas)

• Experience with CRMs like:

  • Salesforce or HubSpot

• High typing speed with strong accuracy

• Strong attention to detail

Nice to Have (Top Candidates)

• Experience in high-volume environments (finance, e-commerce, healthcare)
• Basic SQL or scripting knowledge
• Familiarity with data cleaning tools
• Exposure to compliance-heavy workflows

What a Typical Day Looks Like

• Enter and update data across CRM and spreadsheets
• Audit records for accuracy and completeness
• Clean datasets (duplicates, missing fields, formatting)
• Cross-check data with source documents
• Generate reports for internal teams
• Organize and maintain digital records

In short:

You ensure **the business can trust its data 100% of the time **.

Key Metrics (KPIs)

• Typing accuracy ≥ 98%
• Error rate < 1%
• Same-day or next-day data updates
• Reports delivered on time
• Clean, structured, audit-ready datasets

Why This Role Stands Out

• Clear, structured work environment

• High ownership over data quality

• Direct impact on business decisions

• Opportunity to grow into:

  • Data Analyst
  • Operations Analyst
  • Reporting Specialist

Apply Now

If you:

• Care about precision
• Work fast without sacrificing accuracy
• Take pride in clean, organized data

This role is a strong fit.