Database Sustainment Specialist

Disclosure

This is a federal contracting opportunity that we, the Company, are bidding on and has not been awarded. The availability of this position is contingent upon successful award of the contract. If awarded, this is a base plus 4 contract that would start 8/1/2026 and last through 7/31/2026 (if all Option Years are awarded).

Position Summary

The Database Sustainment Specialist (DSS) provides comprehensive sustainment, maintenance, reconciliation, and data integrity support for Bureau of Medicine and Surgery (BUMED) Facility Management databases and related enterprise systems. The DSS is responsible for maintaining facility, asset, space utilization, project management, and preventive maintenance data across multiple systems of record under the technical direction of Activity Facility Managers.

The DSS ensures the accuracy, completeness, and synchronization of facility information, drawings, assets, preventive maintenance schedules, project records, and real property data across BUMED, NAVFAC, and Defense Health Agency (DHA) systems. The position supports facility operations, maintenance management, space utilization planning, project tracking, customer support, and reporting activities while serving as a key resource for data validation, reconciliation, and system sustainment efforts.

Accommodation Requests

We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment. If reasonable accommodation is needed to participate in the job application or interview process, contact our HR Director (April Hawkins) at 269-927-0144 or careers@bodwegroup.com

Essential Duties and Responsibilities

Facility Management Database Sustainment

• Provide ongoing sustainment, maintenance, and administrative support for all Facility Management databases and related systems.
• Maintain database records based on information provided by and under the technical direction of Activity Facility Managers.
• Ensure facility management systems contain current, accurate, and complete information.
• Monitor data quality and perform corrective actions to resolve discrepancies across systems of record.

Computer-Aided Facility Management (CAFM) and Drawing Management

• Ensure the most current facility drawings are uploaded and maintained within CAFM systems.
• Manage and maintain facility drawings produced in Drawbase (CAD) and AutoCAD.
• Retrieve and update drawing files maintained in BUMED Headquarters and Regional SharePoint repositories.
• Identify and correct discrepancies between room inventory records and facility drawings.
• Ensure all room inventory records are properly linked to corresponding facility drawings.
• Maintain facility space records to support occupancy, utilization, and planning activities.

Asset Management and Data Reconciliation

• Reconcile facility inventories against authoritative real property databases, including iNFADS, on at least an annual basis.
• Identify discrepancies between Real Property Installed Equipment (RPIE) records and MAXIMO asset inventories.
• Conduct asset verification and validation activities, including field verification when required.
• Maintain working inventories of incorrect or missing asset information and coordinate corrective actions with responsible contractors and stakeholders.
• Support building name reconciliation efforts between iNFADS, DMLSS-FM, and LogiCole systems.
• Maintain records supporting facility asset lifecycle management activities.

Maintenance Management Support

• Maintain preventive maintenance schedules when not covered under Operations and Maintenance (O&M) contracts.
• Reconcile maintenance contractor equipment inventories and preventive maintenance schedules using contract J-Tables and related documentation.
• Track and monitor MAXIMO work orders and update DMLSS-FM records to reflect current maintenance status.
• Analyze work order activity and maintain performance metrics related to:
• • Emergency Work Orders
  • Urgent Work Orders
  • Important (IMP) Work Orders
  • Routine Work Orders
  • Completed Work Orders
  • Cancelled Work Orders
  • Open Work Orders
• Produce monthly reports and trend analyses of maintenance performance indicators.

Project Management Database Support

• Maintain and update records for active facility projects within systems of record, including eProjects, Project Tracker, and related databases.
• Monitor and report design, construction, renovation, and maintenance project progress.
• Support project status reporting and project portfolio management activities.
• Gather and maintain project documentation and supporting records.

Facilities and Real Property Reporting

• Generate reports and analytical products from multiple facility management systems and repositories.
• Perform BUILDER work item and work order data extraction from MAXIMO.
• Conduct Facility Restoration and Modernization data analysis utilizing FRES information.
• Retrieve and analyze facility condition history and condition assessment ratings.
• Assist with Maintenance Action Plan (MAP) data validation and verification activities.
• Access and support analysis of DD Form 1391 project information from PAX.

Space Utilization and Occupancy Management

• Support facility space utilization planning and management activities.
• Track and document personnel occupancy assignments, locations, and organizational allocations.
• Maintain space utilization databases and records.
• Develop and maintain seating charts for headquarters and detached personnel.
• Manage workstation assignments and key control records.
• Support post-space utilization assessments and occupancy tracking initiatives.

Stakeholder Coordination and Facility Support

• Maintain current points of contact for NAVFAC Asset Managers and Real Property Asset Officers (RPAOs).
• Support NAVFAC personnel, contractors, and vendors with facility and equipment access requirements.
• Escort authorized vendors performing facility maintenance services as required.
• Gather facility information and supporting documentation following POAM surveys and assessments.
• Coordinate with government personnel, contractors, and stakeholders to resolve facility data issues.

Work Order and Administrative Support

• Submit facility-related work orders through designated SharePoint portals and maintenance management systems.
• Track work order status and coordinate follow-up activities with maintenance providers.
• Maintain and update facility management SharePoint sites and document repositories.
• Update regional and headquarters shared drives with current facility documentation and records.
• Support preparation and maintenance of Special Projects Board documentation, spreadsheets, reports, and presentations.

Training and Customer Support

• Provide customer support to Facility Management personnel and system users.
• Deliver training and user assistance on facility management databases and systems as requested.
• Support user adoption and effective utilization of facility management tools and applications.
• Assist in development and maintenance of user guides, procedures, and training materials.

Education, Experience, and Technical Skills

Required Education, Experience, and Technical Skills

• Minimum of three (3) years of experience working with: