Document Control Specialist

Document Control Specialist

Location: New York, NY (Onsite)

Salary: $105,000-$120,000

Overview

We are seeking an experienced Document Control Specialist to support a large-scale construction program by managing project documentation, records, and electronic document management systems. This role will be responsible for maintaining document accuracy and integrity, supporting SharePoint and PMIS platforms, and ensuring compliance with established document control standards and procedures.

Key Responsibilities

• Manage and maintain project documents, including correspondence, submittals, RFIs, and project records
• Ensure documents are accurately coded, filed, distributed, and maintained within SharePoint and PMIS platforms
• Support document management processes, workflows, and record retention requirements
• Provide SharePoint and PMIS training and user support to project team members
• Perform user onboarding and offboarding for document management systems
• Maintain electronic project files and ensure compliance with document control standards
• Coordinate document activities with project teams, clients, consultants, and contractors
• Create and update procedures, distribution lists, guidelines, and related documentation
• Generate reports and assist with tracking project documentation and workflows
• Provide administrative support as needed

Qualifications

• Bachelor's degree preferred
• 6+ years of experience in document control, project administration, project controls, or records management
• Experience supporting engineering, construction, or capital projects environments
• Strong experience with SharePoint and electronic document management systems
• Experience working with PMIS platforms and document control databases
• Proficiency in Microsoft Office Suite
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and work independently in a fast-paced environment

Preferred Qualifications

• Experience developing document control procedures, workflows, and training materials
• Knowledge of project records management requirements across the project lifecycle
• Experience supporting large-scale infrastructure, transportation, or construction programs