Document Controller

IOTA Group supports its clients in delivering major international projects across the energy, nuclear, mining, infrastructure and industrial sectors.

For a major uranium mining project in Namibia, we are currently looking for an experienced Document Controller.

For a major uranium mining project in Namibia, we are looking for a Document Controller. 

Based between Swakopmund and the Trekkopje site, you will report to Project Control Manager and functional management of Project Director.

Main Responsibilities:

● Managing the document control of the project, in the view to ensure that all project documents are identified, controlled, distributed and archived in compliance with the procedure “Management de la Documentation” (PO ORN PMM COM 2) and with regulatory record-keeping requirements. Demonstrate excellence in rigor and traceability.
● Administering the project Electronic Document Management System (EDMS): folder structure, user access, roles and workflows,
● Applying the document numbering convention, maintaining the Master Document Register and ensuring revision and version control,
● Registering, distributing and tracking documents, transmittals and correspondence between client, the EPCM / EPC contractors and the vendors,
● Maintaining the Vendor Document Register and following the contractors and suppliers submissions against the contractual deliverable schedules,
● Controling access to sensitive and classified documents according to the information classification rules, with the Security Manager,
● Archiving records according to the retention policy (including statutory retention), and preparing the as-built and handover documentation packages,
● Producing the document progress reports and KPIs, training the users, and in coordination with DTD department developing and implementing digitalization of document control routines for effective application on site.

## Qualifications

● Diploma or Bachelor's degree in Information Management, Business Administration, Engineering, Records Management, Library & Information Science, or equivalent discipline.
● Professional certification in Document Control, Records Management, Information Management, Aconex Administration, SharePoint Administration or equivalent would be an advantage.

● Proven track record of 8+ years of experience in document control and records management on major EPC/EPCM, mining, industrial, infrastructure, energy or process plant projects.
● Demonstrated experience in:
- Electronic Document Management Systems (EDMS) administration and governance;
- Contractor and vendor document control;
- Management of transmittals, technical queries and document workflows;
- Preparation of as-built dossiers and documentation handover to Operations;
- Working in regulated industries with stringent quality, traceability and record retention requirements.
● Experience in mining, nuclear, energy or other highly regulated environments is considered advantageous.

Language Requirements

• Professional proficiency in French and English is required.

• Ability to work in an international and multicultural environment.

## Additional Information

• Location: Swakopmund and Trekkopje site, Namibia

• Duration: Assignment potentially running until 31 December 2027

• Starting date: asap

Ready to contribute to a major international uranium mining project in Namibia?

Apply now with your detailed CV in English.