Document Controller

General Role:
Document Controller is responsible for handling of documents in accordance with all relevant STANTEC and Project procedures and work instructions.
Document controller is responsible for carrying out other documentation activities as directed by the Manager and project teams in timely and professional manner.
Document Controller should be aligned with core values of STANTEC.

Key Accountabilities:

• Document control of Engineering and Supplier Documents & Drawings
• Quality assessment of key deliverables
• Defining effective numbering procedures and automated work processes
• Streamlining document exchange with clients & supply chains
• Streamlining internal & external review cycles
• Project Correspondence
• Minutes of Meetings / Action Item Tracking
• Expedite documents and materials based on PO delivery schedule.
• Highlight discrepancy/delay (if any) to the buyers / stakeholders in order to minimize adverse effects on project deliveries.
• Expedite / monitor PO progress till GR is obtained and documents are accepted.
• Responsible to resolve VQN (NCR) issues regarding materials as well as documentation
• Process Notification of inspection, Non Conformity Request & Inspection Report received from field inspector
• Monitor, follow-up and inform project about total QS cost with input from QS coordinators.
• Follow up QS on project requirements
• Report QS activity forecast to client

Person Specifications:
• Any Graduate/ Diploma holders
• 4 years related work experience in office work, documentation and control
• Functional knowledge of any one sector out of Water industry, Energy, Oil & Gas, Infrastructure
• Working knowledge in use of spreadsheets, database, word processing and willing to learn new applications and tools
• Have excellent communication skills - Fluent in English (oral and written)
• Competent level of client service management: - able to interface with clients and to build and maintain lasting, positive relationships with our Clients.
• Competent level of decision making: - able to make quality business decisions as well as to identify, assess, evaluate and solve problems.
• Ability to work under pressure and on own initiative
• Able to establish priorities to maintain a balance between short- and long term activities
• Experience in the tools like Projectwise, Sharepoint, SAP, Business Collaborator, Version Control etc.