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Donor Network West

Posted 8 days ago

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Donor Operations Team Lead

Bay AreaOn-site

AI Summary

Leads daily operations of the Donor Operations team, mentoring Donation Coordinators and managing organ board reviews, donor screening, case coordination, and family consent processes in a 24/7 organ and tissue donation environment.

About this role

Donor Network West’s mission is to save and heal lives through organ and tissue donation for transplantation and research.
At Donor Network West, we're looking for people who embody our core values: passion, excellence, equity and inclusion, and relationships. We welcome diverse perspectives and foster an environment of collaboration and service.

POSITION SUMMARY
The Donor Operations Team Lead (Team Lead) serves as a vital entry point into leadership within DNWest, with a focus on personal growth, team development, and organizational impact. This role builds upon the full scope of Donation Coordinator responsibilities, requiring continued proficiency in referral intake, donor screening, case coordination, family approach and consent, and floor management.
The Team Lead guides daily operations, supports and motivates team members, and upholds the highest standards of quality and accountability. By leading through example, fostering collaboration, and promoting a positive, team-oriented culture rooted in mutual respect and continuous improvement, the Team Lead helps shape a high-performing and cohesive environment where every opportunity for donation is maximized.
Operating in a 24/7/365, fast-paced environment, the Team Lead collaborates with donor families, hospitals, hospices, medical examiners/coroners, funeral homes, tissue processing partners, Donor Operations Management, recovery staff, organ clinical staff, logistics staff, and other key individuals and groups to facilitate donation with efficiency, accuracy, and compassion.
The Donor Operations Team Lead is a trusted resource for all Donation Coordinators, providing mentorship, real-time guidance, and operational oversight. Through effective floor management and thoughtful delegation, the Team Lead ensures operational efficiency and team success. Every decision and every action have the power to touch hundreds of thousands of lives through the gift of donation.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES
The essential functions listed are typical examples of work performed by positions in this job classification. They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Employees may perform other duties as assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Leadership & Operations

  • Maintain proficiency in all Donation Coordinator responsibilities, including referral intake, donor screening, case coordination, and family approach/consent.
  • Serve as the first point of escalation for Donation Coordinators, providing real-time guidance and support.
  • Manage the Organ Board and conduct Pre-Approach Reviews (PARs) to verify case accuracy and maximize donation opportunities.
  • Effectively delegate daily tasks among team members to ensure workload balance and operational efficiency.
  • Step in to perform Donation Coordinator duties when operational needs require, ensuring continuity of service.
  • Identify process errors and ensure timely resolution, including authorization paperwork accuracy and case documentation corrections.
  • Keep management informed of discrepancies, variances, or operational challenges.

    • Team Leadership & Culture

  • Demonstrate and model DNWest’s Ideal Team Player values: humble, hungry, and smart.
  • Provide direct mentoring and constructive feedback to Donation Coordinators I, II, and III.
  • Foster a supportive learning environment that encourages professional growth and understanding of technical concepts.
  • Manage staffing levels in real time, stepping in for supervisors when necessary to ensure operational continuity.
  • Promote a positive and collaborative work environment that embraces change, encourages innovation, and supports resilience during transitions.

    • Quality & Compliance

  • Monitor real-time case activity to ensure compliance with FDA, AATB, DNWest, and processing partner guidelines.
  • Provide immediate feedback on quality and performance, facilitating quick process adjustments.
  • Conduct regular audits of team performance, case documentation, and case outcomes to maintain high standards.
  • Partner with Quality and Training departments to identify gaps, recommend improvements, and ensure staff accountability.
  • Maintain compliance with all DNWest and regulatory requirements by completing required trainings on time.

    • Training & Development

  • Conduct formal and informal training for Donation Coordinators I, II, and III.
  • Assess training needs and collaborate with the Training Department to align development plans with organizational objectives.
  • Communicate training needs clearly, linking them to organizational goals and quality outcomes.
  • Attend and complete the DNWest Leadership Development Program within required timeframes, demonstrating commitment to leadership growth.

    • DONOR NETWORK STAFF EXPECTATIONS

  • Supports the vision, mission, and values of DNWest in every aspect of performance.
  • Achieves strategic initiatives by providing constructive feedback and offering solutions to workplace challenges or obstacles.
  • Foresees challenges, is proactive, and uses sound judgement and best practices when solving problems and making decisions.
  • Conducts work professionally and collaboratively and provides excellent customer service.
  • Positively adapts to change, supports new initiatives, and is creative/innovative.
  • Demonstrates emotional intelligence by having respectful interactions that bring about productive communication.
  • Partners with internal and external contacts in a constructive manner to achieve goals.
  • Collaborates with leadership and peers to set professional and personal development goals; and actively works to achieve them.
  • Works in a safe, secure, legal, and professional manner in the workplace.
  • Adheres to DNWest’s policies and code of conduct.

    • QUALIFICATIONS

  • Must attend DNWest Leadership Program as assigned.
  • Demonstrated excellence in all essential functions of a Donation Coordinator I, II, and III roles.
  • Strong communication skills, including the ability to conduct donation discussions and obtain consent with grieving families.
  • Possess advanced knowledge of disease processes and related conditions.
  • Must be able to effectively maneuver through multiple computer programs operating at the same time while sitting for long hours, must be able to stay focused and attentive. These programs include, but are not limited to, computers, office equipment, telephonic management systems, electronic medical records, and Microsoft Office systems.
  • Strong organizational and time management skills with the ability to prioritize tasks independently and collaboratively.
  • Excellent communication skills to interact professionally with grieving families, hospital staff, funeral homes, medical examiners/coroners, and processing partners.
  • Ability to think critically, solve problems, and adapt in a fast-paced, high-stakes environment.
  • Must have strong team building, prioritization, and strategic skills, with the ability to collaborate effectively and foster a positive work environment with DNWest staff.
  • Compassionate and professional demeanor when speaking with grieving families and referral sources.
  • Attention to detail with a strong ability to analyze and document medical information accurately.

    • EDUCATION AND EXPERIENCE

  • Required: High School diploma or equivalent. Minimum 2 years in a Donation Coordinator role or equivalent work experience.
  • Preferred: Bachelor’s degree in biological sciences or an equivalent degree/diploma/certification in an allied health field.
  • Bonus: Certified Transplant Preservationist (CTP), Certified Procurement Transplant Coordinator (CPTC), or Certified Tissue Banking Specialist (CTBS) certification.

    • Skills

    AATB GuidelinesCase CoordinationCertified Procurement Transplant Coordinator (CPTC)Certified Tissue Banking Specialist (CTBS)Certified Transplant Preservationist (CTP)Donation CoordinatorDonor ScreeningElectronic Medical RecordsFamily Approach And ConsentFDA ComplianceFloor ManagementMicrosoft OfficeOrgan Board ManagementPre-Approach Reviews (PARs)Referral IntakeTelephonic Management Systems

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