DOT Compliance & Fleet Coordinator

About Us

We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction for industrial, food processing, commercial, institutional, healthcare, pharmaceutical, and bio-fuel projects.

Job Summary

Shambaugh & Son is seeking a DOT Compliance & Fleet Coordinator to manage our fleet regulations, safety protocols, yard operations, and billing workflows. This role provides critical support for customers, field personnel, salespeople, service managers, and operations managers. The ideal candidate balances meticulous federal safety compliance with daily operational dispatch and financial administration.

#shambaugh #LI-TS #LI-Onsite

Essential Duties & Responsibilities

• Maintain complete driver files, physical exam records, commercial driver's licenses (CDLs), and background checks.
• Manage mandatory testing programs, random screening consortia, and queries within the FMCSA Clearinghouse system.
• Monitor Electronic Logging Devices (ELDs) to ensure drivers do not exceed legal driving hours.
• Prepare the company for federal safety audits and proactively improve the fleet's Compliance, Safety, Accountability (CSA) scores.
• Document all safety violations, near-misses, or fleet accidents accurately.
• Strategically plan and dispatch pipe loads and project materials.
• Partner closely with fabrication shops to supply needed pipes and raw materials.
• Track detailed inspection, repair, and maintenance records for all commercial motor vehicles.
• Collaborate directly with the in-house garage to resolve mechanical issues quickly.
• Hire, train, and supervise all commercial drivers and yard personnel.
• Execute Time & Materials (T&M) billing and standard AIA billing processes.
• Utilize database systems to track inventory, logistics, and compliance data.
• Other duties as assigned

Qualifications

• Associate Degree in Finance, Business, Logistics, or equivalent hands-on work experience.
• High proficiency in Microsoft Access, Word, and Excel.
• Experience with AS400 systems is highly preferred.
• Prior experience with T&M and AIA billing structures is a major plus.
• Strong working knowledge of FMCSA regulations, ELD monitoring, and DOT audit readiness.
• Self-starter mindset with the ability to communicate effectively with a diverse group of construction personnel.
• High dependability, strong work ethic, and unconditional commitment to safety.
• Regular and reliable attendance, including the ability to work extended hours and weekends as required

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.