Engineering Documentation & Project Coordinator

Engineering Documentation

• Maintain engineering records including CAD models, drawings, specifications, bills of materials, work instructions, test records, forms, and released PDFs.
• Support SOLIDWORKS PDM workflows, including metadata, revisions, release statuses, templates, and document history.
• Manage engineering files and project information in SharePoint, including document libraries, permissions, metadata, version history, and approvals.
• Prepare and coordinate engineering release packages, ensuring required drawings, supporting documents, approvals, and revision information are complete.
• Maintain proper separation between working files, approved documents, released product data, and obsolete records.
• Review and organize legacy engineering information stored across network drives, OneDrive, SharePoint, local folders, and other systems.
• Coordinate document approvals, periodic reviews, revision notifications, and archival activities.
• Follow up with document owners and approvers to keep documentation current.

Project & Manufacturing Support

• Maintain physical and electronic project records, including drawings, photographs, test documentation, project binders, and customer or supplier reference information.
• Work with Engineering and Manufacturing to ensure current drawings, work instructions, and technical documents are available where needed.
• Assist with project coordination, schedule updates, documentation tracking, action items, and cross-functional communication.
• Support validation testing by organizing test plans, test records, supporting evidence, and final documentation.
• Coordinate with Engineering, Manufacturing, Operations, Purchasing, vendors, and suppliers to support project completion and timely document releases.

Process Improvement

• Help develop standardized engineering and manufacturing documentation practices, templates, naming conventions, and workflows.
• Prepare reports related to document status, pending approvals, overdue reviews, release readiness, data migration, and process improvements.
• Train and assist users with document-control procedures, PDM and SharePoint workflows, and applicable engineering standards.
• Identify documentation and workflow gaps and recommend practical improvements.
• Maintain familiarity with company products, engineering documentation practices, and applicable industry standards.