Equipment Quality & Deployment Coordinator -Tulsa

Equipment Quality & Deployment Coordinator

Department: Regional Operations Center (ROC) - Tulsa

Position Summary

The Equipment Quality & Deployment Coordinator is a hands-on technical position responsible for preparing Biz Op and Distribution equipment for deployment. This role installs payment systems (coin mechanism, bill validator, and cashless reader), verifies refrigeration performance through defrost-cycle testing, and performs full quality control inspections to ensure every machine meets VendTech’s operational standards.

In addition, this role plays an active part in ROC logistics — assisting with inbound and outbound shipments, supporting pickup and delivery scheduling, and safely moving equipment as needed. Work hours may vary to align with delivery schedules, operator pickups, or container arrivals.

The position combines mechanical skill, quality focus, and logistical awareness — ensuring each machine is deployment-ready, properly documented, and prepared for field success.

Key Responsibilities

• Install and configure all payment components, including coin mechanism, bill validator, and cashless system (VendX Pay, Nayax, or equivalent) according to VendTech standards.
• Run refrigeration qualification testing, including full defrost cycles, temperature logging, and documentation of results.
• Conduct functional and visual QC checks on lighting, vend motors, product delivery systems, labeling, and user interfaces.
• Complete the full VendTech Quality Management Program (QMP) checklist for all outbound machines.
• Record test results, temperature data, and QC documentation in ZOHO or other assigned systems.
• Stage, package, and prepare machines for shipment to operators or distribution partners.
• Operate forklifts and material-handling equipment safely to move machines throughout the warehouse.
• Support inbound and outbound logistics — assist with truck loading/unloading, operator pickups, and deliveries as needed.
• Maintain a clean, organized staging and readiness area separating received, in-process, and deployment-ready machines.
• Be available for variable work hours to support logistics schedules and ensure on-time equipment delivery.
• Report and correct any equipment or configuration issues identified during inspection.
• Participate in continuous improvement projects related to quality, efficiency, and logistics coordination

Deliverables & Performance Metrics

• Deployment Readiness: 100% of assigned machines fully qualified, tested, and documented prior to shipment.
• Payment System Installation: All coin, bill, and cashless systems installed and function-tested per VendTech standards.
• Refrigeration Validation: Defrost-cycle temperature logging completed and uploaded for every refrigerated unit.
• Quality Compliance: Zero deployment returns due to incomplete QC or configuration errors.
• Warehouse & Logistics: Timely and safe execution of inbound/outbound handling, operator pickups, and delivery support.
• Reporting Accuracy: All QC and testing documentation submitted within 24 hours of machine completion.
• Continuous Improvement: At least one improvement initiative submitted per quarter.

Qualifications

• 2+ years of experience in equipment assembly, service, or warehouse operations.
• Skilled in installing and configuring payment systems (coin mechanisms, bill validators, and cashless readers).
• Familiar with refrigeration systems, temperature testing, and defrost-cycle verification.
• Forklift experience required; certification preferred.
• Willingness to work flexible hours to accommodate logistics schedules and operator deliveries.
• Comfortable using temperature loggers, hand tools, and computer-based reporting platforms (ZOHO, Excel, etc.).
• Mechanically inclined, safety-conscious, and dependable.
• Ability to lift and maneuver vending or refrigerated equipment using proper handling techniques.

Benefits

The Company has a comprehensive benefits package, which includes health, dental, and vision insurance, a 401(k) plan, and paid time off (PTO), subject to plan terms. Group Term Life Insurance and more.

Why Join Us Now?

The vending industry is rapidly evolving, and Naturals2Go is at the forefront of this movement. This is a unique opportunity to be part of a fast-growing company, make a meaningful impact, and help everyday people build lasting businesses