Events Coordinator

Key Responsibilities

• Act as the on-site point of contact during live events, ensuring seamless execution of event logistics, and resolve any arising issues promptly.
• Collaborate with catering and facilities teams, both internally and externally as needed to ensure event spaces and requirements are met as planned.
• Coordinate with internal and external speakers as needed.

• Support the event manager in the planning and coordination of digital webinars, hybrid, and in-person events.
• Work collaboratively with marketing, design and digital teams as needed to collate event related assets.
• Ensure event-related presentations are brand compliant.
• Prepare invitations, and other event-related email communications.
• Produce regular registration reports to be circulated to key stakeholders.
• Support in the editing and distribution of post-webinar video content.

• Update our corporate website, and internal marketing hub, to notify clients and stakeholders of upcoming events.
• Respond to requests received to the Events inbox, and action as needed.
• Coordinate diaries for internal stakeholders, and outline key deadlines.
• Researching market trends and data to improve quality of events, including competitor events, invite designs, online event platforms and hybrid event formats.

Skills, Knowledge & Expertise

• Experience of delivering successful face-to-face events is required
• Experience hosting/support on virtual events (webinars) is desirable
• Strong organisational skills are required
• Some knowledge of how to work towards a budget is desired
• Experience working with external suppliersis ideal, but not required
• Attention to detail is key
• Basic copywriting skills and ability to adapt style to different audiences and channels is ideal
• Knowledge of Microsoft Word, Excel, and CRM

• This role requires the candidate to be office-based. There will be opportunities to work occasional days from home, event dependent.
• This role requires the candidate to be available for events 9am-5pm, Monday to Friday, with after-hours support for events required on occasion.

Benefits