Events Specialist - Working Student - 60%

Key Responsibilities

• Coordinate congresses, strategic events, and clinical education activities in line with local business requirements.
• Support the planning and execution of events together with the Events Lead Specialist, translating business needs into actionable plans.
• Manage operational activities before, during, and after events to ensure smooth execution.
• Organize venues, vendors, logistics, event materials, and resources while adhering to established processes and compliance guidelines.
• Maintain event calendars, campaign setups, and event management systems, ensuring high data quality.
• Handle administrative processes such as purchase orders, invoices, contracts, speaker logistics, and vendor coordination.
• Monitor budgets, support KPI tracking, and provide timely and accurate status updates.
• Communicate regularly with internal stakeholders, partners, and international EMEA teams, resolving operational challenges efficiently.

Skills, Knowledge & Expertise

• Professional experience in event management, marketing, communications, or a related field.
• Proven experience in planning and coordinating events, congresses, or corporate events.
• Ability to successfully manage multiple projects simultaneously in a dynamic environment.
• Strong organizational skills with a structured and detail-oriented working style.
• Excellent communication skills in both German and English, written and spoken.
• Experience collaborating with internal stakeholders as well as external service providers and vendors.
• Analytical understanding of budget management, KPI monitoring, and reporting.
• Advanced proficiency in Microsoft Office, particularly Excel; experience with Salesforce, CRM systems, event management tools, or SAP is an advantage.

Benefits

• Attractive Company Pension Scheme: We support you in building long-term financial security for your future.
• Meal Allowance: Benefit from financial support for your daily meals.
• Modern Work Equipment: We provide high-quality hardware and modern technologies to enable efficient working.
• Employee Discounts on Invisalign Products: Take advantage of exclusive discounts on our innovative Invisalign solutions.
• Health and Well-being Programs: We promote your physical and mental well-being through a variety of health initiatives.
• Learning Opportunities: Access extensive online learning resources and benefit from individual development and career programs.
• Inclusive Work Environment: Work in an open and diverse company culture that fosters collaboration, respect, and innovation.