Executive Administrator

Description

XPERTECHS is seeking a highly organized, proactive, and people-oriented Executive Administrator to support our executive leadership team while overseeing the day-to-day operations of our office. This role is critical to ensuring organizational efficiency, a positive employee experience, and seamless executive support.

The ideal candidate thrives in a fast-paced environment, demonstrates exceptional attention to detail, and can confidently manage competing priorities. This individual will serve as a trusted partner to leadership, a go-to resource for employees, and a steward of our office culture and operational excellence.

Requirements

Executive & Leadership Support

• Provide high-level administrative support to Executive Leadership, including heavy calendar management, meeting coordination, and schedule optimization.
• Prepare, edit, and distribute executive-level documents, presentations, and internal communications.
• Coordinate travel arrangements, itineraries, and expense support for leadership.
• Handle confidential and sensitive information with discretion and professionalism.
• Act as a liaison between executives and internal and external stakeholders.
• Assist with contractual documents and vendor relationships as it relates to business operations

Office Management & Operations

• Create and maintain a welcoming, professional office environment for employees, clients, and visitors.
• Oversee office operations including facilities, supplies, vendors, mail, shipping, and equipment coordination.
• Establish, document, and continuously improve office procedures, standards, and policies.
• Coordinate office moves, space planning, and real-estate-related administrative tasks as needed.
• Manage inventory, ordering, and general office logistics to ensure operational efficiency.

Employee Experience & Culture Support

• Serve as a key point of contact for office-related employee needs and questions.
• Assist with onboarding logistics, including workspace setup, access coordination, and first-day readiness.
• Support internal events, meetings, celebrations, and company initiatives by managing logistics and execution.
• Help reinforce company culture, values, and a positive employee experience through daily interactions and initiatives.

Qualifications & Skills

• 7+ years of experience in an office management, executive assistant, or administrative leadership role.
• Exceptional organizational, time-management, and multitasking skills.
• Exceptional written and verbal communication skills with a high level of professionalism.
• Proven ability to anticipate needs, problem-solve independently, and take ownership of outcomes.
• Ability to take on new initiatives and learn new tasks at the executive leadership level.
• High degree of discretion and integrity when handling confidential information.
• Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).
• Comfortable interfacing with vendors, executives, employees, and external partners.
• Ability to run errands and support office needs requiring occasional local travel.

Why This Role Matters at XPERTECHS

This position plays a pivotal role in enabling our leadership team to focus on strategy and growth while ensuring the office runs smoothly and our employees feel supported. The Executive Administrator is a trusted partner, culture carrier, and operational anchor for the organization.

Additional Notes

This job description is not intended to be all-inclusive. Duties and responsibilities may evolve based on business needs and organizational growth.