Executive Assistant - 12 Month Fixed-Term Maternity Cover

Key Responsibilities

• Provide high-level administrative support to the Director of Operations and wider Executive Board.
• Serve as a professional first point of contact, managing communications with discretion and confidence.
• Screen and respond to emails, calls and correspondence on behalf of the Director of Operations where appropriate.
• Manage complex diaries, prioritise meetings, resolve scheduling conflicts and coordinate appointments and engagements.
• Prepare agendas, presentations, briefing materials, reports, memos and other corporate documents.
• Take minutes during senior-level meetings and follow up on actions to ensure progress is tracked.
• Coordinate travel itineraries, accommodation and transport logistics as required.
• Manage and organise digital and physical files, ensuring accessibility and compliance with company standards.
• Support the planning and coordination of company events, conferences, away days, chalk talks and team activities.
• Assist in managing key projects, tracking deadlines and coordinating across teams to ensure priorities are delivered.
• Maintain strict confidentiality and support a positive, professional and collaborative working culture.

Skills, Knowledge & Expertise

• Experience as an Executive Assistant, Personal Assistant or similar role supporting senior-level professionals.
• Exceptional organisational skills, with the ability to manage complex diaries, priorities and deadlines.
• Excellent written and verbal communication skills, including the ability to draft, proofread and edit documents accurately.
• Strong proficiency in Microsoft Office Suite; experience with Adobe Creative Suite would be an advantage.
• Confidence taking dictation and editing documents in a live scenario.
• Ability to adapt to new software and support the creation or formatting of visual materials, diagrams or flow charts.
• Strong interpersonal skills and the ability to work effectively with a wide range of colleagues and stakeholders.
• A proactive, calm and flexible approach, with sound judgement and attention to detail.
• A high level of discretion and confidentiality when handling sensitive information.