Posted 8 days ago
Executive AssistantCarolina Components Group · Durham
Executive Assistant
DurhamOn-siteFull-time
AI Summary
Provides administrative and organizational support to the President & CEO and executive team, managing calendars, travel, board logistics, and confidential correspondence, while serving as front-office receptionist for the Durham office.
About this role
Title: Executive Assistant
Job Type: Full time
Location: Durham, NC 27703
Summary: The Executive Assistant provides administrative and organizational support to the President & CEO and the executive leadership team, while serving as the first point of contact for visitors, callers, and new hires at our Durham office.
Essential Duties and Responsibilities:
Executive Leadership Support
- Manage complex calendars for the President & CEO and members of the executive team, including scheduling meetings, resolving conflicts, and prioritizing time-sensitive requests
- Coordinate executive and leadership team meetings
- Support Board of Directors meetings, including scheduling, preparing and distributing board packets, and coordinating logistics
- Arrange domestic and international travel, including flights, lodging, ground transportation, and itineraries for executives and visiting customers or partners
- Prepare, process, and reconcile expense reports for executives and VPs in a timely, accurate manner
- Draft, edit, and format correspondence, presentations, reports, and spreadsheets on behalf of leadership
- Screen and prioritize incoming calls, emails, and requests for executives, responding directly or routing to the right person
- Handle confidential and sensitive information (financial, personnel, customer, and strategic) with discretion
- Coordinate visits from customers, auditors, suppliers, and other guests hosted by leadership, including agendas, facility tours, and catering
- Plan and support leadership offsites, company-wide meetings, and employee events
- Maintain organized electronic and physical files for the executive team, in line with company document control practices
- Act as a liaison between the executive team and internal departments to follow up on deadlines and requests
Front Office and Reception
- Greet visitors and provide general support to visitors and the employees they are meeting
- Oversee visitor sign-ins and visitor badge distribution, following site safety and security procedures
- Answer and direct incoming calls to the main line
- Coordinate inbound and outbound office mail and deliveries
- Coordinate and organize office activities
- Maintain the general appearance of the front office and shared spaces
- Assist HR with coordinating and greeting new hires
- Other duties as required
Desired Education:
High School Diploma or equivalent required; Associate's or Bachelor's degree preferred
Desired Skills & Experience:
- 3–5 years of administrative experience, including at least 2 years supporting senior leaders or executives
- Advanced skills in the MS Office suite (Outlook, Word, Excel, PowerPoint) and Teams; experience with SharePoint a plus
- Proven ability to manage multiple calendars and competing priorities in a fast-paced environment
- Excellent written and verbal communication skills, with a professional, welcoming presence
- Ability to use excellent judgement and discretion with confidential information
- Strong organizational skills, attention to detail, and follow-through
- Self-starter who anticipates needs and can work independently with minimal direction
- Strong work ethic and a customer-service mindset
- Experience in a manufacturing or regulated (ISO/quality) environment a plus
Work Environment:
- Work is normally performed in a climate-controlled office environment, with occasional time in a heated manufacturing and warehouse facility (e.g., escorting visitors on tours)
- The noise level in the work environment is usually low to moderate
- Occasional work outside normal business hours may be required to support board meetings, executive travel, or company events
Skills
Board Packet PreparationCalendar ManagementDocument ControlExcelExpense ReportingMicrosoft OutlookMicrosoft TeamsMicrosoft WordPowerPointSharePointTravel ArrangementVisitor Management
Explore related jobs
More jobs at Carolina Components Group
Similar Board Packet Preparation jobs
- A
Executive Assistant to CEOAgGeorgia Farm Credit · Perry, GA - T
FWS - Executive AssistantThe Soulful Forest · Connecticut, Waterbury - CExecutive & Board Relations AssistantClovernook Center for Blind and Visually Impaired · Cincinnati, Ohio
- I
Executive Assistant IIInnovAge · Remote - IAssociate Vice President of Operations and GovernanceIndian River State College · Fort Pierce, Florida
- S
Assistant General Manager, Panorama Towers NVSeabreeze Management Company · Las Vegas, Nevada
Jobs in Durham
- M
Retail Sales Associate, Streets of South Point - Full TimeMacy's · Durham, NC - MRetail Customer Experience Associate, Streets of South Point - Full TimeMacy's · Durham, NC
- D
VP, Digital Products and TechnologyDollar Shave Club · Durham, North Carolina - RSupervisor - ProcurementRR Donnelley · Durham, NC
- R
Steward (Kitchen Porter)Radisson Hotel Group · Durham, England - THome Sales InspectorTruTech · Durham, North Carolina
Browse these categories
Market data for this role
All reports →- SeriesRole reportsOne role family at a time: how many openings, what changed this week, who is hiring, what it pays.
- SeriesSalary reportsWhat employers publish in job postings, by level and workplace. Not self-reported pay.
- Market overviewState of tech hiring, September 2026: up 4.8%Tech hiring rose 4.8% month over month in September 2026, with 411,122 new listings. Customer support and account executive roles led the growth.