Executive Assistant

We are seeking a highly skilled, organized, and proactive Executive Assistant to support the CEO of a leading banking institution. The ideal candidate will be fluent in both English and Arabic, possess exceptional organizational skills, and have a strong command of office applications, particularly in creating professional PowerPoint presentations. This role requires a detail-oriented individual who can manage multiple priorities, maintain confidentiality, and ensure seamless communication and coordination within the executive office.

Requirements

1. Executive Support:

·Provide high-level administrative support to the CEO, including managing calendars, scheduling meetings, and coordinating travel arrangements.

·Act as the primary point of contact between the CEO and internal/external stakeholders.

·Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO.

2.Communication and Liaison:

·Handle confidential and sensitive information with discretion.

·Facilitate communication between the CEO and senior management, board members, and external partners.

·Draft and proofread emails, reports, and other documents in both English and Arabic.

3.Meeting and Presentation Management:

·Organize and prepare materials for executive meetings, including agendas, presentations, and minutes.

·Design and create high-quality PowerPoint presentations for internal and external use.

·Ensure all presentation materials are visually appealing, accurate, and aligned with the bank’s branding guidelines.

4. Office Management:

·Maintain an organized filing system for executive documents and records.

·Coordinate office operations and ensure the executive office runs efficiently.

·Manage and prioritize incoming requests and inquiries to the CEO’s office.

5. Project Coordination:

·Assist in the planning and execution of special projects and initiatives as directed by the CEO.

·Track project progress and ensure deadlines are met.

·Collaborate with other departments to gather information and prepare reports.

6. Event Coordination:

• Plan and coordinate executive events, conferences, and board meetings.

• Handle logistics, including venue booking, catering, and guest management.

Qualifications and Skills:

1. Education: Bachelor’s degree in business administration, Communications, or a related field.

2. Experience:

·Minimum of 3 years of experience as an Executive Assistant or in a similar role, preferably within the banking or financial services sector.

·Proven experience in managing executive-level calendars, travel, and communications.

3. Technical Skills:

·Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

·Strong expertise in creating professional PowerPoint presentations and visual materials.

·Familiarity with office management tools and software.

4. Language Skills: Fluency in both English and Arabic (written and spoken) is mandatory.

5. Soft Skills:

·Exceptional organizational and time-management skills.

·Strong attention to detail and ability to multitask in a fast-paced environment.

·Excellent communication and interpersonal skills.

·High level of professionalism and ability to maintain confidentiality.

·Proactive problem-solving skills and ability to work independently.

Benefits

• Private Health Insurance
• Pension Plan
• Paid Time Off
• Training & Development
• Performance Bonus