Jobless Developer
GTI Fabrication logo
GTI Fabrication

Posted 1 month ago

Open

Executive Assistant

Tempe, AZOn-siteFull-time

AI Summary

Provides administrative and front-desk support in a manufacturing environment, managing visitor intake, scheduling, communications, document control, and office operations while collaborating with Operations, Engineering, and Safety teams.

About this role

GTI is a contract manufacturing partner supporting customers in renewable energy, power generation, infrastructure, and industrial systems.
We fabricate custom designed, purpose-built enclosures and skids for our customers and perform mechanical and electrical integration in-house, delivering a true turn-key product to our customers. Our scope spans Engineering, prototype builds, through full production, requiring teams that can move fast, adapt, and execute with precision.
GTI Values: Safety I Quality I Customer Obsession I Speed I Agility

Position Overview

GTI is seeking a professional and detail-oriented Executive assistant to serve as the first point of contact for visitors, vendors, and internal teams while providing administrative support across departments. This role is critical to maintaining an organized, secure, and efficient office environment within a manufacturing setting.

The Office Administrator supports front desk operations, internal communication, documentation control, and coordination across Operations, Engineering, Safety, and Leadership teams.

Key Responsibilities

Front Desk & Visitor Management

  • Greet visitors, clients, and vendors in a professional and courteous manner
  • Manage visitor sign-in procedures and ensure compliance with company security protocols
  • Answer and direct incoming phone calls, emails, and correspondence
  • Maintain a clean, organized, and welcoming front desk area
    • Administrative & Clerical Support
  • Perform general administrative duties including filing, data entry, document preparation, and record maintenance
  • Manage incoming and outgoing mail, packages, and deliveries
  • Create and maintain organized databases, records, and digital filing systems
  • Assist in preparing reports, presentations, and internal documentation
  • Maintain confidentiality of sensitive company information
    • Scheduling & Coordination
  • Schedule meetings, appointments, and conference room bookings
  • Coordinate travel arrangements for staff and leadership
  • Support company meetings, internal events, and facility activities
  • Coordinate office appearance and cleaning activities with vendors and internal teams
    • Operational & Manufacturing Support
  • Assist with preparing shipping documents, work orders, and inventory logs
  • Support document control for manufacturing operations
  • Collaborate with Operations and other departments to ensure smooth communication and workflow
  • Provide Environmental Health & Safety support including documentation assistance, record maintenance, and inspection preparation
  • Participate as a member of the Safety Committee
    • Office & Supply Management
  • Maintain office supply inventory and place orders as needed
  • Monitor shared administrative resources and ensure availability
  • Support organization and upkeep of shared office spaces

    • Required Qualifications

  • High school diploma or equivalent required
  • 1–3 years of experience in an administrative, office coordinator, or front desk role
  • Strong communication and interpersonal skills
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  • Ability to multitask and prioritize in a fast-paced manufacturing environment
  • Strong organizational skills with high attention to detail
  • Ability to maintain confidentiality and professionalism
    • Preferred Qualifications
  • Associate’s degree in Business Administration or related field
  • Experience supporting operations in a manufacturing or industrial environment
  • Experience supporting Environmental Health & Safety documentation

    • Benefits & Perks

    GTI Fabrication offers a competitive compensation and benefits package designed to support employees and their families while providing long-term career growth opportunities within a fast-growing manufacturing organization. Benefits may include:

    • Medical, dental, and vision insurance

    • 401(k) with company match (where applicable)

    • Paid Time Off (PTO) and paid holidays

    • Sick time in accordance with state and local requirements

    • Company-paid life insurance and disability coverage

    • Career advancement opportunities within a rapidly growing organization

    • Exposure to advanced manufacturing, modular infrastructure, and large-scale industrial projects

    • Collaborative, fast-paced environment with strong operational and engineering leadership

    • Employee-focused culture centered on safety, quality, accountability, and continuous improvement

    Benefits eligibility and offerings may vary based on position, location, and employment classification.

    Skills

    Conference Room SchedulingDatabase ManagementData EntryDocument PreparationEnvironmental Health & Safety DocumentationExcelFilingInventory LogsMail And Package HandlingMicrosoft OfficeOutlookShipping DocumentationTravel CoordinationWordWork Orders

    Explore related jobs

    More jobs at GTI Fabrication

    Similar Conference Room Scheduling jobs

    Browse these categories

    Database Management JobsData Entry JobsExcel JobsMicrosoft Office JobsOutlook Jobs

    Market data for this role

    All reports →