Executive Assistant

About Quantanite:

Quantanite is a leading Business Process Outsourcing (BPO) and Customer Experience (CX) solutions provider, empowering fast-growing companies and global brands to optimize their operations. By combining automation with human expertise, we deliver seamless customer experiences and exceptional business outcomes. With operations across four continents, we are a diverse, dynamic, and ambitious team looking for individuals who share our values and vision.

About the Role:
We are seeking a highly capable, proactive, and business-savvy Executive Assistant to support COO (Chief Operating Officer) of a reputed US organization operating since 1898. This role goes beyond traditional administrative support — it requires someone who can act as a trusted partner, manage priorities, coordinate projects, and help drive business initiatives to successful completion.

What you'll do:

• Serve as a trusted support partner to a senior executive, managing day-to-day priorities and ensuring timely execution of key initiatives
• Coordinate and track multiple projects, following up with stakeholders to ensure deadlines are met
• Anticipate business needs by proactively preparing information, identifying potential issues, and recommending solutions
• Exercise sound judgment when handling business matters and making routine decisions.
• Manage communications, meetings, follow-ups, and action items with professionalism and discretion
• Assist with operational, billing, and business-related tasks while ensuring accuracy and attention to detail
• Collaborate with internal teams and external stakeholders to drive accountability and achieve desired outcomes
• Identify opportunities to improve processes, efficiency, and organizational effectiveness
  

Educational Requirements:

• O Level / A Level (English Medium) academic background.
• Bachelor's degree in Business Administration, Management, or a related field from a reputed university.

Experience Requirements:

• Experience supporting CXO level employee in a multinational or international business environment is strongly preferred
• Experience as an Executive Assistant, Operations Coordinator, Project Coordinator, or in a similar business support role is a plus
• Familiarity with project management tools, CRM systems, and productivity platforms
• Experience supporting billing, finance, or operational processes
• Experience creating or maintaining documentation
  

Additional Job Requirements:

• Excellent English speaking and writing ability, with native (C1 or higher) fluency; must be able to communicate clearly and professionally with international business stakeholders
• Strong business acumen with a solid understanding of business operations, financial terminology, and commercial processes
• Must be able to work with the USA time zone
• Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) is required
• Demonstrated ability to manage multiple priorities while maintaining exceptional attention to detail
• Highly organized, resourceful, and capable of working independently with minimal supervision
• Strong analytical and problem-solving skills, with the ability to think critically before taking action
• Ability to take ownership of projects and drive them through to completion
• High level of professionalism, discretion, and integrity
  

What You'll Get:

• Competitive salary
  
• Overtime compensation
• Two annual festival bonuses (after one year of continuous service)
• Clear career progression pathways
• Monthly and annual rewards and recognition programs
• Paid annual leave and additional paid leave days
  
  

Career Growth & Development:
At Quantanite, we believe in continuous learning and career progression. You will have a personal development plan to enhance your skills, with the guidance and support of your manager. As we continue to grow, you will have opportunities to take on greater responsibilities and advance in your career.

Ready to Start Your Career with Us?
If you're looking for a career with purpose, potential, and professional growth, apply today! We look forward to welcoming you to our team at Quantanite.

Interested candidates are requested to apply soon.