Executive Assistant

About the Role

• The Executive Assistant (EA) Team plays an essential role in enabling CEO John Imah to operate at maximum effectiveness as he leads SPREEAI’s fast-growing, global business. John manages a demanding cross–time zone schedule (Los Angeles, New York, and internationally) and requires exceptional, high-touch support to stay focused on strategic priorities.
• This team functions as his trusted right-hands, ensuring seamless operations across scheduling, communications, travel, personal logistics, and executive-level relationship management. The EA team is expected to embody professionalism, responsiveness, discretion, and excellence at all times.
• The EA team must operate collaboratively and cohesively to provide uninterrupted support across time zones.

What you'll do

Executive Calendar & Scheduling Management

• Manage the CEO's highly complex internal and external calendar with precision and efficiency.\
• Schedule and prioritize meetings across multiple time zones, ensuring alignment with business priorities.
• Proactively adjust the calendar in real time to accommodate urgent changes, delays, or shifting priorities.
• Serve as gatekeepers, protecting John’s time and ensuring he is always prepared for every engagement.

Travel Coordination & Trip Accompaniment

• Plan and manage all aspects of domestic and international travel, including flights, hotels, transportation, and itineraries.
• Prepare comprehensive travel packets and ensure seamless transitions between engagements.
• EA may accompany the CEO on key business trips to provide on-the-ground support. All travel time and associated hours will be tracked and compensated in accordance with applicable wage and hour laws.
• Handle last-minute changes and logistical challenges with speed and confidence.

Communication & Inbox Management

• Monitor CEO’s email, Slack, calls, and messages; triage and respond where appropriate.
• Draft professional communications on CEO’s behalf and maintain his voice and standards.
• Serve as the liaison between CEO and internal teams, external partners, investors, and board members.
• Ensure timely acknowledgements and follow-through on all communications.

Document, Task & Information Management

• Maintain organized systems for documents, files, contracts, travel records, and key information.
• Prepare briefing documents, meeting agendas, and executive summaries ahead of major meetings.
• Maintain and update the EA Knowledge Repository (the EA Folder) with SOPs, preferences, contacts, and process guides.
• Track and submit expenses, receipts, and reimbursements with accuracy.

Personal & Household Support (Discreet & Professional)

• Provide personal logistical support to free CEO’s time for business priorities.
• Provide limited personal logistical support as it relates to the CEO's business operations, including coordinating appointments and vendor interactions relevant to professional obligations.
• Maintain absolute discretion around all personal matters.

VIP, Board & Investor Relations Support

• Coordinate high-level meetings, visits, and communications with board members, investors, key partners, and VIPs.
• Manage logistics for board meetings, including scheduling, materials, and hospitality.
• Represent CEO and SPREEAI with professionalism, diplomacy, and polish.

Real-Time Responsiveness & Flexibility

• This role may occasionally require availability outside standard business hours. Any hours worked beyond the standard workweek will be compensated in accordance with applicable federal and state law.
• Monitor CEO's schedule and communications proactively during working hours; respond promptly to urgent requests. On-call expectations will be clearly defined and compensated per applicable law.
• Quickly problem-solve and adapt to changing circumstances without needing direction.

EA Team Collaboration

• Work as a unified team with shared visibility, aligned responsibilities, and consistent communication.
• Maintain shared systems, calendars, and tools to ensure seamless bi-coastal support.
• Coordinate and hand off responsibilities during travel, PTO, or off-hours to guarantee uninterrupted coverage.

Confidentiality & Professionalism (Critical Requirement)

• This is the most important aspect of the role.
• In this position, you will have access to highly sensitive information—both personal and professional. Absolute confidentiality is non-negotiable.

The EA team must:

• Never disclose confidential information to team members, stakeholders, vendors, or anyone without an explicit need-to-know.
• Safeguard all documents, conversations, schedules, messages, and personal or company information.
• Maintain discretion in all environments, including public settings, office spaces, and digital platforms.
• Handle all privileged information with the highest degree of professionalism, loyalty, and integrity.
• Protect CEO’s personal privacy and SPREEAI’s confidential business operations at all times.
• Any breach of confidentiality, even minor, is grounds for immediate action.
• This role requires judgment, maturity, and unwavering commitment to trust, integrity, and professional ethics.

In-Person Presence Requirement (Critical Requirement)

• As SPREEAI transitions away from a primarily remote environment, it is essential that the Executive Assistant team operates predominantly in-person.
• This requirement exists for several important reasons:
• Speed & Efficiency: Tasks—from household coordination to high-priority calls, last-minute schedule changes, and in-office logistics—are completed sEA may accompany the CEO on key business trips to provide on-the-ground support. All travel time and associated hours will be tracked and compensated in accordance with applicable wage and hour law significantly faster when handled on-site.
• Hands-On Support: John’s role often requires quick, real-time assistance, physical document handling, in-person briefings, and immediate response to evolving needs.
• Operational Accuracy: In-person work reduces delays, miscommunication, and errors that commonly occur with remote workflows.
• Household & Personal Support: Many responsibilities require being physically present at John's home or office to ensure smooth day-to-day operations.
• High-Touch Executive Support: The nature of this role demands proximity—anticipating needs, adjusting plans on the fly, and providing seamless coordination simply cannot be replicated remotely.
• In-person presence is not optional. EA performance and expectations are built around the ability to react quickly, manage sensitive tasks discreetly on-site, and provide immediate, real-time support.

Qualifications

• Extreme Reliability & Follow-Through — Nothing falls through the cracks.
• High Responsiveness — Immediate acknowledgement of urgent messages across time zones.
• Exceptional Attention to Detail — Zero calendar errors, flawless travel execution, polished documents
• Proactivity & Anticipation — Think ahead, solve problems early, and take initiative.
• Calm Under Pressure — Maintain composure when plans shift or urgent issues arise.
• Professional Communication — Clear, courteous, polished written and verbal communication.
• Team-Oriented & Cooperative — Operate as a cohesive EA team, not as individuals.
• Discretion & Emotional Intelligence — Represent the CEO with maturity, empathy, and professionalism.
  
  

Why Join SPREEAI?

• Real Impact & Ownership: This is an opportunity to shape a product and brand at the forefront of fashion-tech innovation. Your design work will directly impact how thousands (eventually millions) of people experience shopping with SPREEAI – no bureaucratic layers, your ideas can go live and make a difference immediately. You’ll own projects that truly matter in the company’s growth.
• Visionary Team & Exposure: Work side-by-side with a passionate founding team and collabo