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Wing Assistant

Posted 3 months ago

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Executive Assistant & Founders Associate (Bilingual - LATAM)

Latin AmericaRemoteFull-time

AI Summary

A bilingual Executive Assistant & Founders Associate supporting a U.S. AI founder with executive correspondence, calendar and pipeline management, contract and financial administration, and content/systems operations.

About this role

Wing is on an exciting mission to redefine the future of work for companies worldwide! We are the premier choice for fast-growing businesses looking to build world-class teams and place their operations on autopilot.

We are currently seeking a high-caliber, bilingual Executive Assistant & Founders Associate based in South America to directly support the Founder of a cutting-edge Artificial Intelligence (AI) company based in the United States.

This is a unique, hybrid role. You won’t just be managing a calendar; you will act as a true operational partner, handling both high-level executive administration and Founders Associate-level business operations. If you thrive in fast-paced tech environments, possess exceptional business acumen, and can solve operational problems from multiple angles, this role is for you.

Key Responsibilities:

  • Executive Correspondence: Manage inbox and drive professional communication with C-Suite executives from major global tech partners.

  • Calendar & Pipeline Management: Oversee complex scheduling and follow up on business deals to keep the pipeline moving.

  • Contract & Legal Operations: Review contracts/legal documents, spot operational gaps, follow up on deals, and assist in closing contracts.

  • Financial Admin: Manage invoices, billing processes, and basic workflows via Stripe.

  • Content & Systems: Create high-quality business presentations/decks and organize company workflows using Notion.

  • High Responsiveness: Maintain an extremely proactive communication loop, responding within minutes during Eastern Time (EST) working hours.

    • Tools & Platforms Required:

  • Notion (Advanced workspace management)

  • Stripe (Invoicing and billing)

  • Presentation Software (PowerPoint, Google Slides, or Keynote for high-level deck creation)

  • Contract/Legal Document Review Tools

    • Qualifications & Requirements:

  • Bilingual English/Spanish: Exceptional, professional verbal communication.

  • Exceptional Written English (Non-AI): This is non-negotiable. The client trains AI models professionally and is highly sensitive to AI-generated text. Your writing must be natural, high-caliber, and completely human.

  • Proven Experience: Prior experience supporting C-Suite executives, Founders, or working in Tech/AI startups.

  • Legal/Contract Acumen: Strong capability to review documents, identify gaps, and manage contract lifecycles.

  • Autonomy: High level of independence; ability to operate with minimal supervision and high accountability.

    • Technical Requirements:

  • USB Headset with Noise Cancellation feature

  • Working Webcam

  • Computer with at least 1.8 GHz processor and at least 4GB RAM

  • Main Internet Service Speed: at least 25 Mbps cable connection

  • Backup Internet Service Speed: at least 10 Mbps

    • Benefits:

  • 100% Work-From-Home (Remote from LATAM)

  • Job Security, Stability, and Long-Term Career Growth

  • Paid Training & Upskilling Opportunities

  • Exceptionally Supportive and Inclusive Culture

  • Holiday & Overtime Pay

  • Schedule: 9:00 AM to 6:00 PM EST (Eastern Standard Time)

  • Location: Remote (LATAM)

    • Skills

    Backup Internet (10 Mbps)Cable Internet (25 Mbps)Contract ReviewGoogle SlidesKeynoteLegal Document ReviewNotionPowerPointStripeUSB Headset With Noise CancellationWebcam

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