Posted 1 month ago
Executive Assistant (PH)
AI Summary
Executive assistant who supports senior leaders, manages calendars and communications, coordinates projects, and handles administrative tasks to ensure smooth operations.
About this role
Assistantly is a leading provider of highly vetted support talent, specializing in placing executive assistants and operators into dynamic, high-expectation client environments. We offer ongoing coaching and success management to ensure both our clients and team members thrive.
As an Executive Assistant, you will play a pivotal role in supporting senior leaders and driving operational excellence. You will be responsible for managing critical administrative functions, facilitating communication, and ensuring seamless day-to-day operations.
Key responsibilities include:
- Manage inboxes, calendars, scheduling, and follow-ups for executives
- Prepare documents, reports, and meeting notes to support decision-making
- Coordinate tasks, timelines, and daily priorities across multiple stakeholders
- Support light operations, project management, and reporting activities
- Conduct research to inform strategy and executive decisions
- Handle personal and administrative support items as needed
- Maintain effective communication flow between clients and stakeholders
- Operate from established SOPs while identifying and implementing process improvements
Requirements
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3+ years of executive assistant or operations experience
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Experience working in fast-paced, high-expectation environments
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Experience owning and driving projects end-to-end, including timelines, dependencies, and stakeholder coordination
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Strong experience with Google Workspace
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Proficiency with common project management tools (Asana, ClickUp, Trello, Monday.com, Jira, Notion or similar)
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Proficiency with common AI tools (ChatGPT, Claude, Gemini, Perplexity, Grammarly or similar)
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Experience managing stakeholders including founders, clients, vendors, internal teams, and C-suite executives
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Business-fluent written and verbal English
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Based in the Philippines
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Available to work during US hours
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Quiet home workspace suitable for remote work
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Headset and webcam for remote meetings
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Backup internet and/or backup power for remote work continuity
Benefits
- Competitive pay above market rates
- Paid Holidays and PTO
- Part-time or Full-time positions tailored to your availability
- Performance, Tenure, and Health & Wellness bonuses
- Opportunities for professional development within the Assistantly community
- Be part of a vibrant and supportive community of professionals
