Executive Assistant to CEO (Contract to Hire)

Seer Interactive is a digital marketing consultancy that harnesses compassion, data, and technology to make a mark on our communities - our coworkers, our clients, our industry, and our neighbors. We believe in relentlessly pursuing (and sharing) the truth – bringing together millions of data points from quantitative and qualitative sources to base our decisions on. Our purpose is to unlock potential for our communities mentioned above. Our vision is a world where it’s easy to do the right thing throughout those communities. If you’re ready to uplift others, challenge your ego, commit to the truth, and be better than yesterday – keep reading.

Seer is a remote first agency and Certified B-Corp with team members working across the country. If an office environment is more your style, this position can also sit in our HQ office, Philadelphia. We can only consider candidates based in the US who are able to work continental US based hours.

The Role: You're not coming into this role already knowing how to do it, you're coming in ready to figure it out. This is a hands-on, high-trust seat supporting Wil Reynolds, our Founder and CEO, and it starts with the fundamentals: his calendar, his inbox, his travel, the small stuff that keeps a busy person's day from falling apart. But it doesn't stay there. This role is built for someone who treats every task, big or small, as a chance to earn more trust and more responsibility, and who's hungry enough to keep pushing for that growth rather than waiting for it to be handed over.

This is a contract-to-hire position: your first 90 days are a real, mutual trial, for you to learn fast and prove what you're capable of, and for us to see where you land.

Conference & Speaking Circuit

• Support the full speaking pipeline for our Founder, from inquiry tracking through logistics through post-event follow-up

• Handle speaker-specific logistics: bio, headshot, W9, vendor forms, ground transport, expense tracking, deadline tracking with organizers

• Learn and maintain the shared presentation tracker

• As trust builds, begin owning direct communication with conference organizers and the annual re-engagement cadence that keeps our Founder invited back year over year

Travel Management

• Price, book, and monitor travel tied to speaking engagements and business travel

• Learn our Founder's preferences for airport timing, routing, and hotel standards, and build toward anticipating them without being asked

Business Development & Client Relationships

• Sit in on sales calls as your access and trust grow, starting as note-taker and observer

• Practice turning what you hear into follow-up and next steps, with feedback and coaching along the way

• Review call transcripts and project context to help synthesize what's happening on key accounts

Calendar, Scheduling & Meeting Coordination

• Support calendar management and scheduling

• Learn to produce a weekly briefing with context for upcoming meetings

• Catch and help resolve scheduling conflicts as you learn the patterns behind them

Key Relationship & Recognition Management

• Support logistics for VIP contacts and relationship-building touchpoints

• Learn the goodwill and recognition cadence our Founder cares about, and help build it into a more repeatable, AI-supported system over time

Board & Nonprofit Support

• Support non profit board logistics, including meeting coordination and materials

AI Systems & Tools

• Learn and use the existing AI-powered systems that support this role

• Start proposing your own small improvements as you understand what's needed, with the goal of building your own workflows over time

Daily & Personal Support

• Handle day-to-day logistics, meals, errands, home needs, that keep our Founder focused on high-leverage work

• Maintain inbox access for utility purposes, with growing responsibility as trust is established

• Support monthly expense tagging and categorization

• You are persistent, you keep pushing on something even after it doesn't work the first, second, or third time

• You are coachable, you take direct feedback and visibly change your approach quickly

• You ask sharp, curious questions rather than just following instructions

• You are resourceful, you find a way to solve a problem even without the full context, authority, or experience you'd normally want

• You are comfortable earning trust incrementally, rather than expecting full access or autonomy on day one

• You are curious about AI tools and teach yourself how to use new ones without being told to

• You feel energized by repetitive, detail-heavy work early on, and see it as a way to prove yourself, not something beneath you

• You feel comfortable with direct, frank communication




Bonus

• You have experience in a fast-paced, quota-driven, or rejection-heavy environment (sales, recruiting, business development)

• You have already taught yourself to use an AI tool for something outside of school or work

• You have a genuine interest in eventually growing into full executive or business partner support