Jobless Developer
Adlook logo
Adlook

Posted 9 days ago

Open

Executive Assistant to the Board

WarsawOn-siteFull-time

AI Summary

Provides administrative and operational support to Board Members, coordinating documentation, meeting preparation, travel logistics, and confidential communications.

About this role

What You`ll Be Doing:

  • Providing administrative and operational support to 3 Board Members
  • Coordinating documentation workflow, including signatures, scanning, organizing and archiving documents
  • Preparing and distributing materials for Board meetings, keeping track of related action items and follow-ups
  • Organizing meetings and business trips
  • Submitting travel expenses in the dedicated platform
  • Coordinating administrative invoices
  • Preparing presentations, documents and spreadsheets as requested
  • Other ad hoc tasks related to administration

    • Your Qualifications:

  • At least 4-5 years of experience in administration, ideally including exposure to board-level or executive-level support
  • Demonstrated ability to handle highly confidential information (financial, legal, personnel) with discretion and sound judgment, without needing every decision confirmed
  • Reliability, ownership and ability to manage multiple projects, meet deadlines and deliver tasks on time
  • Attention to detail and accuracy
  • Fluency in Google Suite is required
  • Great communication and interpersonal skills
  • Fluent English and Polish
  • Willingness to work on-site in Warsaw, given the physical document handling involved
  • Strong motivation to operate on a daily basis and further develop in the administrative function

    • Nice To Have:

  • Experience with business travel expense or spend management platforms
  • Working knowledge of Spanish or Portuguese will be an asset, given coordination with our Brazil and Mexico teams
  • Prior experience supporting a Board or Supervisory Board (agendas, minutes, resolutions)

    • Why ADLOOK:

  • You will get to work with amazing people in one of the fastest-growing sectors in online advertising
  • Opportunity to work in a truly international environment
  • Friendly atmosphere while working with a dynamic team of open-minded professionals with a passion for Internet technology and advertising solutions
  • Office located in a well commuted part of Warsaw

    • Skills

    ArchivingBusiness Trip CoordinationDocument ManagementDocument ScanningGoogle SuitePresentationsSpreadsheetsTravel Expense Platforms

    Explore related jobs

    More jobs at Adlook

    Similar Archiving jobs

    Jobs in Warsaw

    Browse these categories

    Document Management JobsSpreadsheets JobsJobs in WarsawJobs in Poland

    Market data for this role

    All reports →