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arootah

Posted 5 months ago

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Executive Assistant to the CEO - Client Role

New York, NYOn-siteFull-time

AI Summary

Executive Assistant to the CEO supports the CEO by managing calendars, travel, communications, and project tracking; acts as liaison with internal teams, partners, and investors, and prepares reports and presentations.

About this role

About the Company
We are recruiting for our client, a high growth, dedicated direct lender, focused on small businesses across the country. Our client has a ten-year history and is passionate about empowering and partnering with businesses in their growth journey. In addition to providing fast, flexible financing, our client offers a complete payment processing solution to make the funding process easier and more supportive than ever before. The mission of our client is to refine, enhance, and unify financial products, delivering better solutions for businesses to grow.

About the role
We’re hiring a sharp proactive Executive Assistant to the CEO for our client. They will be an exceptional organizer and problem-solver who thrives in a dynamic, fast-paced environment. The Executive Assistant is a resourceful and proactive professional who can anticipate needs, adapt to evolving priorities, and deliver high-quality outcomes under pressure. They are the CEO's trusted partner, enabling him to focus on strategic leadership while ensuring seamless management of his day-to-day operations.

What You’ll Do

  • Manage the CEO’s busy and ever-changing calendar, travel plans, and daily priorities.
  • Serve as a liaison to internal teams, external partners, and investors.
  • Draft and manage communications on the CEO’s behalf—professional, clear, and strategic.
  • Review and summarize contracts and investor documents with a critical eye.
  • Attend meetings with the CEO, take notes, and ensure follow-through on action items.
  • Prepare executive-level reports and presentations with a focus on data accuracy and impact.
  • Track key projects and team performance, providing the CEO with relevant updates.
  • Respond to time-sensitive needs, occasionally outside regular business hours.
  • Bring solutions to the table, often before the problems arise.

    • What We’re Looking For

  • 3–5 years of experience supporting a senior executive in a fast-paced setting.
  • Bachelor’s degree in business, Communications, Finance, or a related field.
  • Exceptional communication, organization, and time management skills.
  • Comfortable juggling competing priorities with speed and accuracy.
  • Professional presence, excellent judgment, and strong interpersonal skills.
  • Tech-savvy: proficient in Google Suite, Microsoft Office, Dropbox, Salesforce.
  • Detail-oriented and dependable, with a natural sense of ownership.
  • Flexible and responsive—you’re available for after-hours support if needed.

    • Skills

    Calendar ManagementData AccuracyDocument ReviewDropboxGoogle SuiteInvestor CommunicationsMicrosoft OfficeNotes TakingPresentation CreationPrioritizationSalesforceTravel Planning

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