Executive Assistant to the Head of School and Chief Finance & Operations Officer

About Epiphany School

Epiphany School is a non-parochial, independent elementary school serving grades pre-kindergarten through fifth grade. Our mission is to be a welcoming community that embraces its diversity, celebrates the joy of childhood, and ignites lifelong learning. We aim to create a positive, joyful, and inclusive community by embracing the following values: 

• Learn Joyfully 

• Try New Things 

• Act Responsibly 

• Invite Everyone In 

• Shine Together 

With about 265students, Epiphany School is large enough to offer a broad spectrum of educational opportunities and small enough to maintain a close-knit community.The beautiful, historic campus is located in a quiet setting in central Seattle’s Madrona neighborhood. 

Epiphany School’s Commitment to Diversity, Equity, and Inclusion

Epiphany School promotes and cultivates a diverse community as essential to academic success, social and emotional growth, and the development of good character. Engaging diverse perspectives stretches the mind and requires critical thinking, intellectual courage, and creativity.It takes careful listening,thoughtful expression, and manifests itself in cultural competency. Thinking beyond oneself and seeing the world through the eyes of others is the foundation of fairness and empathy and thus prepares our students to live respectfully and responsibly in our pluralistic democratic society. 

Epiphany School is committed to the Americans with Disabilities Act and the principle of equal access and opportunity in education and employment and full participation for persons with disabilities in all its programs and services. 

Epiphany School is an equal opportunity employer and will not discriminate against any employee because of race, color, national origin, citizenship or immigration status, religion, gender identity, gender expression, sex, sexual orientation, marital status, political ideology, physical, mental, or sensory disability, military status, genetic information, age, or any other characteristic protected by federal, state, or local law. 

Epiphany School complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact careers@epiphanyschool.org. 

About the role

The Executive Assistant to the Head of School andChiefFinance & OperationsOfficerprovides on-site,executive-level supportand strategic project management for theHead of School (HOS) andChiefFinance & OperationsOfficer(CFOO), actsasthe primary liaison to the Board of Trustees (BOT), and provides light support to the Leadership Team. This roleis responsible formanaging cross-functional strategic project timelines,drafting executive communications for internal and external audiences,executivelogistics,collaborating with a broad range ofconstituents,and communication flows. The Executive Assistant ensures leaders are prepared, informed, and supported – serving as a trusted gatekeeper and connector who embodies professionalism, initiative, and discretion. Some of the core projects include campus-wide project timelines for theSchool’sstrategic initiatives.

The ideal candidate will be a collaborative problem solver with a growth mindset, show strong attention to detail,be skilled at discernment and prioritization, personable with a welcoming presence, and seen as providing the “glue” on various administrative teams. 

Epiphany School has exciting goals on the horizon with a need for someone in this role who can easily pivot from supporting tactical implementation to strategic vision. The person in this role will get equally excited about supporting the HOS in driving the capital campaign, developing project plans, creating standard operating procedures, arranging logistics and agendas for meetings, and coordinating with collaborators to ensure work product is delivered on time and key milestones are met. The person serving in this role will be expected to model the ethical and professional standards of theSchoolby upholding a strict level of confidentiality and discretion while uplifting positive working norms through everyday interactions. 

This position is expected toparticipatein robust professional learning and school community events. 

Location & Hours 

This is an on-site role and isrequiredto report to School campuslocatedin the Madrona neighborhood of Seattle, Washington.  

This is an exempt, full-time,seniormanager-level, year-round administrator position. 

Standard school operating hours are typically Monday – Friday 8:00am – 4:00pm during the academic year.Staff meetings typically run through 5:00pm on Wednesdays. This position will require evening and weekend work, including traveling locally,for leadership retreats, board meetings, and other school-wide events. Set up, break down, andtakingminutes at Board meetings happen monthly, with board meetings heldtypicallyfrom 7:00 – 9:00pm on campus.  

Essential Duties & Responsibilities

Executive Supportfor HOS &CFOO 

• Serve asstrategicthought partner and dailylogisticscoordinatortoHOS andCFOO, managing calendars, prioritizing appointments, and resolving scheduling conflicts. 

• Prepare meeting materials and briefing documentsfor Board and Leadership Team (LT) meetingsto ensureall arewell-informedahead of engagements. 

• Draft and edit internal and external communications, including school-wide updates and partner correspondence. 

• Arrangetravel itineraries and accommodations for HOSandCFOO.

• Collaborate with the Administrative Assistant to ensurestrategicalignment betweenHOS,CFOO,and Assistant Heads of School.