Posted 3 months ago
Executive Assistant/Corporate Secretary
AI Summary
An Executive Assistant/Corporate Secretary supports senior management by taking accurate meeting minutes, drafting formal documents and correspondence, managing calendars, and maintaining confidential filing systems in a fast-paced, office-based environment.
About this role
A well-established investment banking company is looking for a highly organised Executive Assistant/Corporate Secretary to support their Senior Management. The ideal candidate will work in a fast-paced, high-standard environment, often dealing with sensitive or strategic information. This role requires accurate and timely minute-taking during meetings and assisting with general secretarial duties.
This is an office-based role with a salary up to €35K.
Please note that for this role, we can only consider candidates who are based in Malta.
Role & Responsibilities
Take clear and accurate notes from dictation, then type and format them to a high standard
Draft and prepare formal documents, reports, letters, SOPs, presentations, and emails as required
Attend meetings, take minutes, and follow up on action points
Always maintain confidentiality of documents and information
Assist with calendar management, scheduling meetings, and occasional client communication
Keep digital and physical filing systems organised
Education, Skills & Experience
Proven experience in a similar Executive Assistant or secretarial role in Malta
Excellent English writing skills with strong attention to detail
Excellent MS Office skills (Word, Excel, PowerPoint, Outlook)
Fast and accurate typing and transcription skills
Organised with excellent time-management skills
Able to work independently, multitasker with the ability to respect tight deadlines
Discreet and honest when dealing with sensitive information
Previous experience in consulting, legal, or professional services environments are a plus
Familiar with business or corporate governance language and documents
About the role
Salary up to €35K
Monthly appraisals
Office based
Continuous development opportunities
Apply with your detailed CV in English, please.
*JobMatchingPartner Limited is a recruitment agency licenced in Malta, EU with licence no EA00340-2024. We act on behalf of clients based in Malta and elsewhere. JobMatchingPartner does not share your personal details with any third party without your written consent.
