Facilities Coordinator - India

Key Responsibilities

• Coordinating facility services such as building maintenance and repair, custodial services, delivery services, security systems, HVAC and equipment maintenance
• Conducting basic maintenance, installations, and repairs
• To develop, implement, maintain, and continuously improve the organization's Quality Management System (QMS), ensuring compliance with ISO standards, regulatory requirements, and company policies while promoting a culture of quality and continuous improvement.
• Managing facilities requests ensuring timely resolution
• Managing facilities related external vendors, contractors, and subcontractors and ensure they meet and follow safety policy requirements
• Working knowledge of health and safety regulations
• Assist planning and coordinating office moves/relocations
• Managing an accurate inventory of all physical assets related to the facilities, reports on their condition, and make recommendations for future capital purchases
• Ensuring compliance with local jurisdictional building codes, standards and lease agreements
• Evaluating, advising, acquiring installing and maintaining a variety of furniture, shelving, fixtures, equipment, and supplies
• Conducting facility safety and physical security inspections (fire systems, heating, HVAC) and following up on observations
• Participating in workstation planning including assessing staff placements, spatial layouts, and on/offboarding procedures
• Maintaining accurate floor plans and seating maps
• Working closely with IT to coordinate physical moves of workstations, data cabling, etc.

Skills, Knowledge & Expertise

• Minimum of a UG degree and relevant work experience
• Proven experience in a facilities or office coordination role (6-10 years preferred).
• Strong organizational and problem-solving skills.
• Excellent communication and interpersonal abilities.
• Proficient with Microsoft Office and basic facility management tools/software.
• Ability to manage multiple priorities in a fast-paced environment.
• Must be able to wear and use appropriate person protective equipment as necessary

• Experience providing facilities and/or physical safety support for large buildings and managing external contractors/vendors
• Experience with the Microsoft Office Suite
• Ability reading and understand drawings
• Capacity to quickly learn new software
• Proven excellent communication and interpersonal skills
• Demonstrated commitment to excellent customer service
• Excellent analytical and problem-solving skills
• Demonstrated initiative to address issues as they arise
• Well-developed organizational skills
• Asset: Experience with security systems including security patrols, alarm systems, cameras, and fob systems

Benefits

• An opportunity to work with highly experienced Industry Leaders
• A variety of long-term growth and development opportunities as well as ongoing training, support and guidance
• Employee Assistance Program and Health and well-being initiatives
• Flexible work arrangements