Posted 1 month ago
Facilities Coordinator (part-time)
AI Summary
Facilities Coordinator handles the day-to-day facilities operations, supports health and safety tasks, coordinates contractors, and maintains office services to ensure smooth running of the local site.
About this role
Focus Group | Bellshill, Glasgow
Part-time (30 hrs/week, Mon–Fri 6hrs/day)
Salary DOE
About Us
Established in 2003, Focus Group is one of the UK's fastest growing independent providers of essential business technology. Backed by Hg Capital and valued at over $1bn, we have over 1,300 employees across 20+ UK locations serving more than 30,000 SME customers. We're growing fast and investing in the people and places that make it happen.
The Role
We're looking for a proactive and organised Facilities Coordinator to keep our offices running smoothly. If you take pride in a well-run environment and enjoy a varied, hands-on role, we'd love to hear from you.
What You'll Be Doing:
Facilities & Compliance
- Maintain and update the FM system with maintenance, compliance and issue records
- Support the H&S representatives for the site
- Assist with risk assessments and attend monthly/quarterly H&S Committee meetings
- Support regional spoke offices with contractor bookings and FM admin
Office Environment & General Support
- Manage reception duties — greeting visitors, issuing access passes, handling couriers
- Maintain office supplies,equipment and support meeting room bookings
- Act as point of contact for company fleet vehicle deliveries and collections
- Support the People & Culture team with internal events, office moves and desk setups
- Ensure all office areas remain clean and presentable
Contractors & Suppliers
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Coordinate and accompany contractors on site, ensuring work is completed to standard
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Keep accurate records of visits,tasks and outcomes
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Support the Group Facilities Manager in reviewing supplier contracts
What We're Looking For:
Essential:
- Strong organisational skills and ability to prioritise
- Excellent communication and interpersonal skills
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Attention to detail and good problem-solving ability
- Able to work independently and manage a varied workload
Desirable:
- Experience in a facilities or administrative support role
- Basic knowledge of H&S processes such as fire safety and risk assessments
- Experience coordinating contractors or suppliers
- First Aid or Fire Warden trained (or willing to train)
Ready to be the person who keeps things running? Apply today and join a business that's going places.
