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Colibri Group

Posted 2 days ago

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Faculty Administrator

1 RemoteRemoteFull-time

AI Summary

Supports the day-to-day administrative operations of Becker's Faculty & Instruction team, managing invoicing, onboarding, contracts, scheduling, system access, and course-content administration.

About this role

At Colibri Group, culture is a critical part of our collective success, and we live our values everyday: Love, Joy, Boldness, Teamwork, and Curiosity. These values guide our interactions with each other, our customers, and our community.

Becker Professional Education, proudly part of the Colibri Group family, is a leader in CPA Exam Review, CMA Exam Review, and CPE (Continuing Professional Education). Our programs are led by expert instructors and feature high-quality content delivered through flexible learning formats, including on-demand resources and webcasts. To learn more about our offerings and our commitment to excellence, visit us at www.becker.com.
Becker is trusted by accountants around the globe for industry-leading tools and unwavering support that drive success. Our focus is on delivering results—results that stem from a deep commitment to our students' success. We create personalized learning experiences, leverage cutting-edge technologies, and tirelessly advocate for the accounting profession. These efforts have made Becker the choice of over 1 million CPA candidates worldwide.

Position Overview

The Faculty Administrator supports the day-to-day administrative operations of Becker’s Faculty & Instruction team. Reporting to the Senior Faculty Coordinator, this role owns the transactional processes that keep faculty engagements running smoothly—invoicing, onboarding, contracts, scheduling, system access, and course-content administration—and collaborates with internal teams such as Curriculum, Product, Marketing, and Sales.

What You'll Do

  • Manage the Faculty invoicing process (processing and approving invoices, responding to Accounts Payable inquiries, processing faculty travel expense reimbursements, and reminding managers to approve invoices)

  • Approve invoices in the Faculty management system (FDM)

  • Manage onboarding and offboarding for Becker Faculty

  • Issue contracts and statements of work (SOWs) for Becker Faculty & Curriculum SMEs

  • Maintain course content (slide decks, student handouts, recordings, live webcasts, on-site engagements, and rebroadcasts) in SharePoint and FDM

  • Schedule input for CPE courses and Exam Review LiveOnline classes

  • Assist with licensing and maintain faculty bios, state forms, and current faculty contact information

  • Grant Faculty access to appropriate software (FDM, LMS, Qualtrics, Salesforce, etc.) and troubleshoot access issues

  • Willingness to learn and work within new software applications and systems

  • Openness to adopting AI tools and applying them to improve day-to-day work

  • Process software license requests and renewals

  • Maintain accurate records and support the Senior Faculty Coordinator with reporting and process improvements

  • Additional duties as assigned

What You'll Need to Succeed

  • Bachelor’s degree or equivalent experience

  • Excellent written and verbal communication skills

  • Proficiency in Microsoft Office applications

  • Demonstrated experience providing excellent and timely customer service

  • Demonstrated experience coordinating a high-volume workload

  • Strong attention to detail and organizational skills

Skills

Contract ManagementFDMInvoice ProcessingLMSMicrosoft OfficeOnboardingQualtricsSalesforceSharePointSoftware License Management

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