Finance Assistant
CambridgeHybrid
AI Summary
Supports finance and business operations by processing expenses, invoices, purchase orders and corporate cards, and by onboarding employees and maintaining finance systems and records.
About this role
We are looking for an organised and proactive Finance Assistant to join our team in Cambridge and support our finance and business operations. You will also provide support to our team in Denmark.
This is a hands-on role where you will assist with a variety of finance tasks, from expenses and purchase orders to invoice processing and finance systems. You will be an adaptable, quick learner, with strong communication skills and excellent attention to detail. You will be comfortable working independently, self-motivated and able to manage a varied workload in a fast-paced environment. You will bring a positive and practical approach, working collaboratively with colleagues across both Cambridge and Denmark to keep finance operations running smoothly.
Please note that you will need to be available to work between Boxing Day and New Year, as this is a key period for ensuring our finance operations continue to run smoothly during the year-end period.
This is a hands-on role where you will assist with a variety of finance tasks, from expenses and purchase orders to invoice processing and finance systems. You will be an adaptable, quick learner, with strong communication skills and excellent attention to detail. You will be comfortable working independently, self-motivated and able to manage a varied workload in a fast-paced environment. You will bring a positive and practical approach, working collaboratively with colleagues across both Cambridge and Denmark to keep finance operations running smoothly.
Please note that you will need to be available to work between Boxing Day and New Year, as this is a key period for ensuring our finance operations continue to run smoothly during the year-end period.
Key Responsibilities
Employee Support & Onboarding:
- Be the first point of contact and the face of the Finance team for employees across the business.
- Deliver finance inductions for new starters, introducing them to our system, processes and ways of working.
- Provide clear guidance and support on expense processes, corporate cards and purchase orders.
Expenses & Travel:
- Support employees with expense submissions, maintaining processes and procedures and providing guidance to employees where needed.
- Prepare and process Leadership Team member expenses accurately and on time.
- Act as the primary point of contact for Samsung Hospitality, our travel management provider.
Corporate Cards & Purchasing:
- Administer the corporate credit card programme, including card issuance, cardholder management and settlement tracking.
- Maintain Purchase Order process and ensure POs are raised promptly and accurately across the business,
- Management of the Shared Service Centre (SSC) portal, managing service requests and liaising with the SSC team on invoices, POs and queries.
- Post vendor invoices in a timely manner.
Finance Administration & Compliance:
- Maintain Finance filing systems and records.
- Maintain the contracts management database.
- Maintain Finance intranet page and user guides.
- Conduct new bank details verification phone calls for suppliers.
- Assist with projects such as Bi-annual finance health checks, roll-out of new Finance initiatives and HQ periodic audits.
Skills, Knowledge & Expertise
Required
- Good administrative or business support experience
- Strong written and verbal communication skills
- Collaborative team player with a positive and practical approach
- Good Excel skills
Desired
- Knowledge of expense processing
- Understanding of Finance processes and procedures
Benefits
Joining our team, you'll receive a great benefits package.
Benefits include
- Annual bonus
- Continued training and development
- Private medical insurance
- Travel insurance
- Life insurance
- Flexible benefits system
- 25 days holiday with the option to buy or sell days
- Great discounts on Samsung products
- Free on-site gym and canteen
- Hybrid working, three days onsite each week
We know that the diversity of our team is integral to our continued success. We encourage people to apply from all backgrounds. Please let us know if you need any reasonable adjustments to take part in this recruitment process and we'll do our best to arrange these if needed.
Skills
Bank Details VerificationContracts Management DatabaseCorporate Credit Card AdministrationExcelExpense ProcessingFinance Filing SystemsInvoice ProcessingPurchase OrdersSSC Portal Management
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