Finance Assistant

At Universal Display Corporation (Nasdaq: OLED) (UDC), we’re changing the way people see the world.

If you’re reading this on a smartphone, there’s a good chance UDC’s materials are producing the light and color shining from your screen right now. UDC’s OLED ingredients are key parts of stunning, energy-efficient displays used in everything from smartwatches to phones, tablets, laptops, monitors, TVs and automobiles. Virtually every OLED consumer electronics product around the world uses UDC’s phosphorescent OLED materials and technologies.

UDC is a publicly traded company and pioneer in the OLED industry. When you join our global team, you are embarking on a journey at the forefront of display technology and organic electronics that impacts the daily lives of people around the world. From engineers to chemists, Ph.D. scientists, technicians, lawyers and more, our UDC team is continuously advancing our field. With a focus on energy efficiency, UDC’s team is contributing to making a better, more sustainable planet. Please visit us at www.oled.com.

Job Summary:
The Accounts Assistant is an operational finance role based at UDC’s Shannon site and reporting to the Senior Accountant. The role is responsible for accurate and timely accounts payable and accounts receivable processing, banking activities, finance administration, routine month-end support, account reconciliations, SOX support, and audit information requests for the Irish entities and subsidiaries supported by the Shannon Finance team. The position will maintain complete supporting records, follow established controls, work closely with site and international teams, and support process-improvement and automation initiatives.

Key Responsibilities:

Accounts Payable, Purchasing and Vendor Management

• Process supplier invoices and credit notes in Versago and SAP Business One, ensuring accurate coding, approvals, and compliance with applicable matching requirements.

• Maintain supplier records and support supplier onboarding and master-data changes in line with established controls.

• Reconcile supplier statements, investigate discrepancies, and respond to supplier and internal stakeholder inquiries.

• Prepare payment proposals and supporting documentation for review and approval and support timely payment processing.

• Review and account for employee expense reports in line with Company policy.

• Provide finance administration support for purchase requests and purchase orders as required.
  

Accounts Receivable, Billing and Collections

• Coordinate with Customer Support and relevant business teams to ensure customer invoices, credit notes, and receipts are processed accurately and on time.

• Post and allocate customer receipts, investigate unapplied cash, and reconcile customer accounts.

• Monitor receivables aging, support collection follow-up, and escalate overdue balances or disputes as appropriate.

• Maintain accurate customer records and support reporting on billing, receipts, and overdue balances.
  

Banking, Payroll and Treasury Support

• Process approved banking transactions for the Irish entities and subsidiaries and prepare monthly bank reconciliations for review.

• Monitor cash balances and provide routine cash information as requested.

• Provide payroll administration and accounting support, including gathering approved inputs and preparing related reconciliations and entries for review.
  

General Ledger, Close and Reporting

• Assist with routine month-end journals, accruals, and prepayments using established templates and supporting documentation.

• Prepare assigned bank, control-account, and other routine balance-sheet reconciliations for review, and follow up on reconciling items.

• Complete assigned month-end close tasks and recurring operational finance reports accurately and within agreed deadlines.

• Escalate unusual, complex, or judgmental accounting matters to the Senior Accountant or Accounting Manager, as appropriate.
  

Controls, Audit and Business Partnership

• Follow internal control policies and procedures, including applicable SOX controls, and retain complete supporting documentation and audit trails.

• Gather samples and documentation and respond to routine SOX, internal-audit, and external-audit requests under the direction of the Senior Accountant.

• Provide supporting schedules and transaction information for VAT, customs, and statutory reporting as requested.

• Maintain clear process documentation, support backup and cross-training arrangements, and participate in relevant process-improvement and automation initiatives.

• Build effective working relationships across Operations, Packaging, Customer Support, Sales, Procurement, and Finance, and promptly escalate risks, delays, or control concerns.

Qualifications:

Required Qualifications and Experience

• At least two years of practical experience in accounts payable, accounts receivable, or a broad finance administration role.

• Experience processing financial transactions, maintaining supporting documentation, and performing routine account reconciliations.

• Proficiency in Microsoft Excel, Word, and other Microsoft 365 applications, with practical experience using an ERP or financial accounting system.

• Demonstrated accuracy, organization, attention to detail, and ability to meet recurring deadlines.

• Ability to follow established procedures, safeguard confidential information, and escalate issues appropriately.

• Clear written and verbal communication skills and the ability to work effectively with internal stakeholders and external suppliers or customers.

Preferred Qualifications and Experience

• Accounting Technician qualification, relevant finance qualification, or equivalent practical experience.

• Experience with SAP Business One, Versago, and/or Concur.

• Experience in a SOX-controlled or multinational environment.

• Experience supporting month-end close, audit requests, or finance process improvements.

• Experience using approved AI tools, including Microsoft Copilot, to improve routine processes and productivity.

Annual compensation range: $30k-$45k
At Universal Display Corporation, base pay is one part of our total compensation package. Individual compensation is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the annual salary range only, and does not include bonus, equity or sales incentives, if applicable.