Finance Coordinator

About the Position

More Perfect Union, a progressive media organization, is looking for a Finance Coordinator to support our growing team. The role will collaborate closely with our COO, Operations Director, and third-party accountants.

The Finance Coordinator plays a crucial role in supporting the Operations Department, ensuring the efficient management of payroll, benefits administration, and accounts payable. This position contributes significantly to the overall efficiency and effectiveness of the organization. The ideal candidate will excel in organizational skills, have a sharp attention to detail, and demonstrate the ability to handle confidential information with the utmost discretion.

Core Responsibilities

Payroll Administration:

• Enter and maintain employee information in the payroll system, ensuring all required information and documentation are accurate.
• Work with third party accountants to maintain integrations between payroll and general ledger systems.
• Remind staff to submit hours and ensure supervisors review timecards in a timely manner.
• Review timecard coding and support department leads as needed.
• Prepare and submit payroll reports for approval.
• Enter and update PTO for designated employees as needed.
• Triage and respond to notices within the payroll system and escalate as necessary.

Accounts Payable Support:

• Set up and maintain BILL accounts for employee reimbursements.
• Manage employee and accounts payable processes and verify internal controls on outgoing payments.
• Responsible for entering invoices into the accounts payable system accurately.
• Review and code transactions, attach receipts, and resolve discrepancies.
• Serve as the primary point of contact for billing questions from external vendors.

Benefits Coordination:

• Track and process benefits invoices in a timely manner.
• Ensure that policies are accurately reflected and updated in our systems.
• Ensure employee enrollment data is accurate across 401k, health, vision, dental, FSA, and other benefits.
• Escalate benefits queries to leadership as necessary.

Other Key Responsibilities:

• Assist with general finance administrative tasks as needed.
• Support the Operations team in organizing and executing initiatives and projects.
• Help to maintain our systems and ensure data integrity.
• Manage multiple projects simultaneously and meet expected deadlines
• Maintain high standard of work in a nimble, fast paced environment
• Perform other duties as assigned

Qualifications

• 1-3 years experience in general accounting, accounts payable/receivable, payroll, or campaign finance
• Experience working in a nonprofit, campaign, or mission-driven organization
• Experience with Bill.com is preferred
• Ability to manage multiple projects and effectively prioritize tasks
• Ability to handle sensitive information with discretion
• Very strong attention to detail
• Commitment to quality and consistency
• Inquisitive and proactive about identifying problems and solutions
• Ability to meet tight deadlines
• A high level of organization and self-motivation
• Available full-time hours and able to excel in a remote/work from home environment

About MPU

More Perfect Union is an advocacy, journalism, and education organization with a mission to build power for the working class. We cover politics, policy, labor, business, and economic news through a class lens, and we pair our reporting with activism to help working people win policy fights. Launched in February 2021, More Perfect Union’s Emmy award-winning coverage has garnered over 1 billion video views and over 7 million followers and subscribers.