Finance Manager

Key Responsibilities

• Own the purchase ledger end to end: supplier onboarding, invoice processing, coding and approval workflow in Rillet
• Prepare the payment run for Head of Finance approval, including supporting schedules and cash impact
• Manage supplier queries, statement reconciliations and aged creditor reporting
• Verify supplier bank details and any changes independently, and submit them for approval in line with the finance authority matrix before use
• Administer the employee expense and company card process, resolve missing supporting information and reconcile approved transactions to the ledger

• Raise and issue customer invoices in line with contract terms and billing schedules
• Own cash allocation and the sales ledger
• Run active credit control: chase overdue accounts, escalate where needed and report on aged debt and collections performance
• Work with Sales and Services on billing queries and disputed items

• Coordinate all scheduled and off-cycle payrolls across the UK, UAE and US with the outsourced payroll providers in each jurisdiction
• Own the payroll calendar, gather and validate change data, and submit within each provider's cut-off
• Check provider output and investigate variances before submitting for independent approval, and reconcile payroll to the general ledger each month
• Maintain payroll records and support statutory reporting obligations in each jurisdiction

• Run the month-end close: accruals, prepayments, journals and balance sheet reconciliations
• Prepare the monthly management accounts pack for review by the Head of Finance, including variance commentary and material issues requiring a decision
• Prepare balance sheet reconciliations and supporting schedules
• Maintain current cash balances and provide reliable payment, collection and funding information to support the Head of Finance's cash planning
• Support the annual audit and year-end process by preparing schedules, maintaining an audit trail and responding to requests on time

• Operate within the finance authority matrix and maintain the control environment across the transactional cycle, keeping preparation and independent approval separate for payments, supplier bank-detail changes and payroll
• Document finance processes and keep them current
• Identify and implement automation and efficiency improvements in Rillet and connected systems, testing and reconciling changes before relying on them
• Maintain the compliance calendar and prepare VAT and other recurring statutory schedules for review, coordinating with external accountants and tax advisers
• Work with the Head of Finance to put practical cover arrangements in place for payroll, payments, billing and close

Skills, Knowledge & Expertise

• Substantial experience running both purchase and sales ledgers in a small or mid-sized business, with genuine ownership rather than supervision of a team
• Demonstrable experience preparing monthly management accounts to review standard, ideally across multiple entities and currencies
• Payroll coordination experience with outsourced providers, including validating provider output and reconciling to the ledger
• Comfortable in a hands-on role: willing to process transactions directly, and able to do so at pace
• Strong Excel, and confident working in a cloud accounting or ERP platform
• Qualified by experience, or CIMA or ACCA finalist. Full qualification is welcome but not required

• Multi-entity or multi-currency experience, particularly across the UK, Middle East and US
• Experience of payroll in more than one jurisdiction
• Experience of a finance system implementation or migration
• Background in SaaS, technology or another recurring revenue business

Benefits