Financial Operations & Accounting Specialist

Financial Operations & Accounting Specialist (QuickBooks, Reconciliation, Multi-Entity) – Remote | U.S. Hours

Position Type: Full-Time, Remote

Working Hours: U.S. Business Hours

About the Role

We’re hiring a Financial Operations & Accounting Specialist to take ownership of ** financial records, reconciliations, and reporting across multiple entities **.

This is a hands-on, execution-driven role — not basic bookkeeping.

You will:

• Ensure clean, accurate financial data
• Identify and resolve discrepancies
• Maintain structured reporting systems
• Improve financial workflows over time

If you enjoy working with data, spotting issues quickly, and building clean systems — this role is built for you.

What You’ll Own

Financial Records & Reconciliation

• Maintain and reconcile financial records across multiple entities
• Ensure accuracy of transactions in QuickBooks
• Identify discrepancies and resolve issues proactively
• Maintain clean, audit-ready financial data

Reporting & Data Management

• Prepare monthly financial reports and summaries
• Build and maintain tracking systems in Google Sheets / Excel
• Ensure consistency across systems and reports
• Deliver clear, structured financial insights

Expense & Transaction Tracking

• Track:

  • Property-level expenses
  • Capital expenditures (CapEx)
  • Interest and financial activity

• Maintain accurate categorization of all transactions

• Keep documentation organized and accessible

Issue Identification & Resolution

• Review financial data to detect:

  • Errors
  • Inconsistencies
  • Missing entries

• Investigate discrepancies and implement fixes

• Maintain high standards of financial accuracy

Vendor & Bank Coordination

• Conduct follow-ups with:

  • Banks
  • Vendors

• Verify transaction details and balances

• Ensure alignment between internal records and external data

Process Improvement & Documentation

• Identify inefficiencies in financial workflows
• Improve systems, trackers, and reporting structures
• Build repeatable processes for ongoing operations
• Document workflows for consistency and scalability

What Makes You a Strong Fit

• Extremely detail-oriented with strong accuracy mindset
• Analytical thinker who enjoys solving data discrepancies
• Comfortable managing multi-entity financial workflows
• Organized and process-driven
• Self-sufficient and able to work independently
• Strong communicator with clear, professional English

Requirements (Must-Have)

Core Experience

• Experience in:

  • Accounting
  • Bookkeeping
  • Financial operations

• Hands-on experience with:

  • QuickBooks (multi-entity preferred)

Technical Skills

• Advanced **Google Sheets / Excel **:

  • Complex trackers
  • Formulas
  • Data structuring

• Strong ability to:

  • Identify discrepancies
  • Analyze financial data
  • Maintain clean records

Work Style

• High attention to detail
• Strong problem-solving skills
• Ability to work independently with minimal supervision
• Clear written and verbal English communication

Nice to Have

• Experience with:

  • Multi-entity businesses
  • Property-based accounting

• Familiarity with:

  • CapEx tracking
  • Financial reporting structures

• Experience using:

  • Google Drive
  • Slack
  • Email-based workflows

• Exposure to:

  • Process improvement
  • System optimization

Tools You’ll Use

• QuickBooks
• Google Sheets / Excel
• Google Drive
• Slack / Email

What Success Looks Like

• Highly accurate financial records and reconciliations
• Timely and reliable monthly reporting
• Discrepancies identified and resolved proactively
• Clean, structured financial tracking systems
• Continuous improvement in processes and workflows
• Strong leadership confidence in financial data

Key Metrics (KPIs)

• Accuracy of reconciliations and records
• Timeliness of monthly reports
• Number of discrepancies identified/resolved
• Data cleanliness and organization
• Process improvements implemented

Interview Process

• Initial Screening Call
• Recruiter Interview
• Final Interview
• Offer & Onboarding

Apply Now

If you’re someone who thrives on **accuracy, structure, and solving financial data problems **, this role gives you full ownership of financial operations across multiple entities.

Apply now and help build clean, reliable financial systems that leadership can trust.

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