Fleet Administrator

Full-Time | Competitive Salary | Birthday Leave | Career Development | Supportive Team Culture

About the Role

No two days are the same. You'll play a vital role in ensuring our fleet remains compliant, cost-effective and ready to support our teams across Australia.

Your responsibilities will include:

• Coordinating vehicle registrations, servicing, repairs and maintenance schedules.
• Managing vehicle infringements, driver nominations, insurance claims and accident documentation.
• Arranging replacement and rental vehicles to minimise operational downtime.
• Managing fuel cards, resolving driver enquiries and investigating transaction discrepancies.
• Maintaining fleet management and telematics systems with accurate vehicle and driver information.
• Preparing reports on registrations, servicing, compliance, fleet performance and operational trends.
• Reviewing fleet-related expenditure and assisting with reconciliations.
• Liaising with dealerships, suppliers, insurers, service providers and internal stakeholders.
• Supporting fleet improvement initiatives and providing administrative assistance to the Fleet Manager.

What You'll Bring

We're looking for someone who enjoys working in a fast-paced environment and has the confidence to manage multiple priorities while maintaining exceptional attention to detail.

You'll have:

• Previous experience in an administration role.
• Outstanding organisational and time management skills.
• Excellent communication and relationship-building abilities.
• Intermediate to advanced Microsoft Excel skills.
• Strong attention to detail with the ability to prioritise competing deadlines.
• A proactive mindset and a passion for delivering outstanding customer service.

Bonus Points if you have:

Fleet administration or automotive industry experience.

• Experience using fleet management software or telematics platforms.
• Knowledge of vehicle servicing, maintenance, registrations and compliance requirements.
• Experience processing purchase orders, invoices and expense reconciliations.

Why Join Modus?

We're committed to creating a workplace where our people can do their best work.

When you join Modus, you'll enjoy:

• 📍 Modern office at Hub Adelaide on Pirie Street, in the heart of the CBD.
• 🌱 Genuine career progression with a growing national organisation.
• 🤝 A supportive leadership team that values collaboration and fresh ideas.
• 🎂 Birthday Leave to celebrate your special day.

• ❤️ Employee Assistance Program (EAP) with confidential wellbeing support.
• 🌿 Wellbeing initiatives that promote a healthy work-life balance.
• 📚 Ongoing leadership development, training and career growth.
• 💡 The opportunity to influence processes, improve performance and make a real impact.
• 🏆 Recognition for delivering results and developing high-performing teams.

Apply Today!
Join us and become part of a company that values excellence, teamwork, and a commitment to quality service.