Fleet Incharge

Fleet Incharge Responsibilities

1. Daily Fleet Operations

· Assign transport orders to drivers based on location, load type, and working hours.

· Optimize routes and minimize empty kilometers using Wialon/Geotab fleet platforms.

· Live-track all trucks and resolve urgent issues: breakdowns, checkpoints, and delays.

· Ensure driver compliance with TGA working/rest hour regulations.

2. Cost Control & Efficiency Monitoring

· Monitor daily diesel consumption per truck via FLS sensor and issue deviation reports.

· Analyze causes of high fuel consumption and coach underperforming drivers.

· Schedule preventive maintenance for each truck based on mileage to avoid breakdowns.

· Track tire life, oil, and filters to reduce unplanned maintenance costs.

3. Driver Management

· Prepare shift rosters and leave schedules for drivers to ensure uninterrupted operations.

· Evaluate driver performance monthly by KPI: fuel efficiency, on-time delivery, violations, and accidents.

· Train new drivers on tracking systems, company policy, and eco-driving techniques.

· Investigate accidents/traffic violations and submit recommendations to management.

4. Compliance & Documentation

· Verify validity of operating cards, MVPI, insurance, and driver licenses.

· Issue transport documents via Naql platform and monitor cargo manifests via Bayan.

· Archive diesel, maintenance, and weighbridge invoices and reconcile with system reports.

· Submit weekly reports to senior management: costs, revenue, issues, and completion rates.

SECTION III: Performance Indicators

KPIs Targets

· Avg. Fuel Consumption

· Fleet Utilization Rate trucks operating daily.

· On-Time Delivery of trips delivered on schedule.

· Cost per KM

· Empty Kilometers of total monthly mileage.

· Accidents & Violations: Zero major accidents