HD Assistant

NATURE AND SCOPE OF JOB

The Human Development Assistant provides clerical/administrative support to all Human Resources/Development functions. He/she serves as the primary contact for the front office, delivering excellent customer service.

SHIFT DETAILS

Monday to Friday

9am-6pm

DESCRIPTION OF DUTIES

• Prepare, process, and review a variety of documents, including but not limited to:
  • Contracts and project agreements
  • Job description
  • Confidentiality agreements
  • Job letters
  • Confirmation letters
  • Probation extension letters
  • Department transfer letters
  • Promotion letters
  • Demotion documents
  • End of contract and job abandonment notices
• Create and maintain employee files.
• Type a variety of documents in drafts and final form.
• Proofread materials for correct grammar, spelling, and punctuation.
• Answer routine questions and distribute and explain forms such as medical claim forms.
• Effectively assist the public and employees; answer calls and determine how calls should be routed; direct public and employees to appropriate offices
• Schedule and organize meetings, sort and distribute mail, and maintain employee and departmental files.
• Maintain office inventory and requisition list.
• Perform any other task or function as assigned.

MINIMUM QUALIFICATION REQUIREMENTS:

• 5 CSEC Subjects
• 1 year of experience in a related field.
• Administrative Assistant experience would be an asset.
• Customer service experience would be a plus.