Health, Safety, Contractors Administrator

About us

The Coventry Building Society Arena has solidified its status as a UK venue, drawing over 1.3 million visitors annually with its diverse array of events. More than just a stadium, the Arena offers cutting-edge facilities, including a state-of-the-art conference centre, exhibition spaces, and onsite hotel accommodations. Whether hosting a corporate event, a major exhibition, a star-studded concert or a major sporting event, the Arena is equipped to deliver every experience with unrivalled style and precision.

As the proud home of Coventry City Football Club, the Arena is deeply woven into the fabric of Coventry’s football culture. With a rich and storied history, within English football, it’s here that unforgettable goals are scored, and legendary matches unfold. The Arena stands as the heart and soul of Coventry City, where fans gather to create memories that will last a lifetime.

· Our vision is to be the UK leading multipurpose venue which offers endless possibilities.

· Our purpose is to deliver the best times for our Business, Entertainment, Sports and People

At Coventry Arena Retail Ltd our mindset is to obsess over the customer, operate with excellence and be the best team. To achieve this, we live by our values:

Own it Be relevant Think without limits

About the Role

To administer the Control of Contractors Procedure and provide administrative and practical support

to the Health and Safety Manager.

The role will primarily support the effective management of contractors working at the venue, with

additional responsibility for routine Health and Safety administration and compliance activities.

Roles and Responsibilities:

 To effectively staff the contractor entrance as required during normal operating hours.

 To assist with contractor approval, including obtaining and checking required due diligence

documentation and maintaining the contractor database.

 To coordinate the issue, monitoring and close-out of Work Permits.

 To take and distribute minutes of the monthly Health and Safety meeting and maintain

associated action records.

 To undertake specified Health and Safety inspections and review activities, identifying and

reporting areas for improvement.

 To undertake general Health and Safety administrative duties.

 To undertake specific Health and Safety project work as required.

 To promote the effective use of Health and Safety procedures and arrangements.

 To assist with accident and incident investigations as required.

 To support the implementation, maintenance and continuous improvement of Health and

Safety management systems.

 To maintain accurate Health and Safety and contractor records and documentation.

 To undertake relevant training and professional development to support the effective

delivery of the role and develop competence in Health and Safety and Contractor

Management.

Qualifications

 IOSH Managing Safely or equivalent – desirable

 NEBOSH Certificate – desirable

 Level 3 Award in Food Safety – desirable

 First Aid at Work – desirable

Relevant qualifications and experience will be considered, but formal Health and Safety

qualifications are not essential where the candidate demonstrates the appropriate aptitude and

willingness to undertake training and development.

Relevant Skills:

 Good general IT skills and confidence using computer-based systems.

 Proficient in Microsoft Office, particularly Word and Excel.

 Good written and verbal communication skills.

 Ability to maintain accurate records and manage documentation.

 Good organisational and time-management skills.

Benefits Package

• Annual leave which accrues up to a maximum of 25 days leave plus Bank Holiday after five years of service

• Group Life Assurance equal to one times salary plus additional benefits

• Competitive

• Company Sick pay - determined by length of service

Employee Welfare

Employee Assistance Program (EAP)* –Our EAP is provided by Zurich Group Life and includes a 24-hour wellbeing helpline, wellness hub, counselling and financial/legal support. Our support doesn’t just focus on physical health but mental wellbeing also.

24 Hour GP* – ZGP24 is a remote GP and second medical opinion service that provides you and your household members with timely access to medical advice, available 24/7, 365 days a year.

* Welfare support services are reviewed annually and may change from time to time.