High School Office Receptionist

Job Title: Building Secretary High School

Reports to: 7-12 Administrators

Salaried or Hourly: Hourly

FLSA Status: Non-Exempt

Normal Work Hours: 40 hours per week - Monday - Friday: 7:30 A.M. - 4:00 P.M.

Annual Days: 201

Salary: $17.00 per hour

Start Date: July 24, 2026

Job Product: Outstanding customer service to students, families, and staff related to school operations.

General Purpose: The Secondary School Secretary/Receptionist provides administrative support at the high school site; establishing and maintaining records; compiling and distributing materials and reports and responding to inquiries from a variety of internal and external sources.

Essential Duties and Responsibilities:

• Greets all visitors courteously, checks appointments, and directs them to the proper person
• Creates and maintains a clean, attractive, orderly, safe, and efficient office environment
• Receives and routes all telephone calls and records messages
• Compiles data for the purpose of preparing reports or processing requests including student reports such as attendance
• Maintains the organization and the general record keeping of the office to include a variety of manual and electronic document files and records
• Performs administrative work in support of the High School Principal and Secondary Assistant Principals.
• Maintains inventories of supplies and materials
• Monitors students referred for illness or disciplinary action for the purpose of ensuring student welfare and maintaining a secure office environment
• Responds to inquiries from a variety of internal and external parties (e.g. staff, other schools, government agencies, the general public, students, parents, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction
• Support students in medication administration, basic health assessment and first aid care under the supervision or delegation of the school nurse.
• Assist and provide communication with maintenance staff regarding facility concerns.
• Reports immediately any suspicious activity or unusual behavior on the part of visitors
• Maintains a professional level of confidentiality regarding personnel and student matters
• Positively represents the school and its mission to the students, parents, colleagues, and general public
• Ability to work cooperatively with school staff and administration
• Covers classes as a substitute teacher as needed in the event of staffing emergencies
• Knowledge of Infinite Campus is preferred

Other Duties and Responsibilities: As needed or assigned.

Minimum Requirements:

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include operating standard office equipment including pertinent software applications; preparing and maintaining accurate records; analyzing; customer service; and problem-solving.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percentages, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include business telephone etiquette; office equipment/software; and English grammar, punctuation, and spelling.

ABILITY is required to schedule activities, meetings, and/or events; often gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data, and utilize job-related equipment. Problem-solving is required to identify issues and create action plans. Problem-solving with data requires independent interpretation of guidelines, and problem-solving with equipment is limited to moderate. Specific ability-based competencies required to satisfactorily perform the functions of the job include establishing and maintaining effective working relationships; communicating with diverse groups; displaying tact and courtesy; maintaining confidentiality.

Benefits:

•Dental insurance

•Health insurance

•Life insurance

•Long-term disability insurance

•Paid time off

•Vision insurance

DISCLAIMERS

• You are required to disclose relevant issues related to criminal history, employment history, and licensure history in order to apply.
• All employees must submit to and pass a CBI / FBI fingerprint background check as a condition of employment.
• The Vanguard School is subject to all federal and state laws and constitutional provisions prohibiting discrimination on the basis of disability, race, creed, color, sex, sexual orientation, national origin, religion, or ancestry in its programs and activities.
• Applicants who upload a copy of their transcripts or certifications to their application may choose to redact any dates included on the transcripts or certifications, including date of birth and dates of attendance/graduation/completion. An un-redacted copy will be requested if an employment offer is extended. In addition, submitted resumés may also exclude dates of attendance or graduation for high school and/or post-secondary education.