HR & Administration Officer

White Rabbit Japan is working to elevate e-commerce between Japanese sellers and overseas buyers. At the core of this effort are our Japan Rabbit and Blackship products. Japan Rabbit makes buying from Japan hassle-free for thousands of people and businesses worldwide. Blackship makes forwarding packages from Japan faster and easier for businesses and individuals.

Key Responsibilities

• Recruitment activities: posting and managing job ads, coordinating with job boards and recruiting agencies, and handling applicant communication
  
• HR & labor management: attendance management, payroll, year-end tax adjustment, liaising with social insurance/labor consultants and lawyers, creating and updating work regulations
• Workplace & safety: health and safety management, organizing health checkups, workplace improvement initiatives
  
• Performance management: designing and implementing performance appraisal systems
  
• Data management: input, tracking, and reporting of HR-related data
  

Minimum Qualifications

• 5+ years of HR & labor management experience
• Native-level Japanese and business-level English (both required)
• Practical knowledge of payroll, attendance management, and year-end tax adjustment
• Understanding of work regulations and occupational health & safety management
• Strong communication and organizational skills
• Problem-solving mindset and flexibility to adapt to change
• Ability to proactively build and improve processes
  

Work Style

• Up to 2 remote work days per week (remaining days in-office)
• Flextime system (core hours/details negotiable)
• Collaborate with a diverse, international team
• High degree of autonomy in a fast-paced environment
  

What We Offer

• Opportunities to work on a global scale
• Flexible work arrangements and supportive team culture
• Ability to take initiative in improving workplace policies and systems