HR Assistant

Key Responsibilities

• Support all aspects of the employee lifecycle, from onboarding through to offboarding.
• Prepare and issue employment contracts, offer letters, contractual amendments and other employment-related documentation.
• Complete pre-employment checks including right-to-work verification, reference requests and compliance documentation.
• Maintain accurate employee records and personnel files in accordance with GDPR and company policies.
• Support HR Managers with internal HR file audits.
• Coordinate and monitor probation review processes, new starter appraisal reviews, ensuring documentation is completed and deadlines are met.
• Administer leaver processes including resignation acknowledgements, exit documentation and system access notifications.
• Coordinate exit interviews or exit surveys and collate feedback for reporting purposes.
• Ensure all employee records are retained and archived appropriately.

• Act as a key administrator for the Cezanne HR system.
• Maintain employee data, organisational structures, job titles, salary information and reporting lines within the system.
• Process employee changes including promotions, transfers, salary amendments and contractual changes.
• Support system users with basic queries and troubleshooting.
• Conduct regular data audits to ensure information remains accurate and up to date.
• Identify opportunities to improve HR processes through better utilisation of the HRIS platform.
• Support the implementation of new system functionality, workflows and reporting requirements.

• Produce regular HR reports and dashboards from Cezanne HR.
• Maintain accurate reporting on:

1. Headcount
2. Labour turnover
3. Retention
4. Absence
5. Diversity
6. Employee demographics
7. Training compliance
8. Employee movements

• Assist with the preparation of monthly People Team management information reports.
• Support annual reporting requirements, including regulatory and compliance submissions.
• Analyse data trends and highlight areas requiring further investigation by the HR team.

• Record and monitor sickness absence information.
• Track Bradford Factor scores and prepare reports for HR Managers.
• Issue return-to-work documentation and employee wellbeing surveys.
• Ensure absence records are maintained accurately and confidentially.
• Support HR Managers with absence case administration and documentation.

• Monitor mandatory training completion and maintain accurate records.
• Support annual compliance training programmes and professional accreditation processes.
• Assist with SRA practising certificate renewals and other regulatory requirements.
• Coordinate DSE assessments and maintain records of workplace adjustments.
• Ensure HR documentation and processes remain compliant with internal policies and employment legislation.

• Coordinate training events, workshops and development activities.
• Maintain training records and learning histories within Cezanne HR.
• Track apprenticeship levy utilisation and support apprenticeship administration.
• Support trainee solicitor and early careers administration, ensuring key dates and documentation are maintained.

• Support the administration of employee surveys, pulse surveys and engagement initiatives.
• Collate survey results and prepare reports for the HR team.
• Assist with wellbeing, recognition and social initiatives across the firm.
• Support the administration of Investors in People and other employer accreditation programmes.

• Manage HR inbox enquiries and respond to routine queries.
• Arrange meetings, prepare documents and maintain action logs.
• Take minutes where required and ensure actions are tracked and completed.
• Maintain HR templates, forms and process documentation.
• Support continuous improvement initiatives across the HR Team.
• Provide administrative support to the Head of HR, HR Managers, HR Officer and HR Coordinator as required.

Skills, Knowledge & Expertise

• Minimum 1 year's experience in an HR Administration, HR Assistant, People Administration, Business Support or Administrative role.
• Experience managing confidential information with discretion and professionalism.
• Strong organisational skills with the ability to prioritise multiple tasks and meet deadlines.
• Excellent attention to detail and accuracy when processing employee information and documentation.
• Confident using Microsoft Office applications, particularly Excel, Word and Outlook.
• Experience maintaining databases, records or management information systems.
• Strong written and verbal communication skills.
• Ability to work collaboratively within a team environment whilst managing own workload.
• A proactive approach with a willingness to learn and develop within Human Resources.
• Experience producing reports, analysing data and maintaining accurate records.
• Customer-focused approach with a commitment to delivering an excellent employee experience.

• Previous experience within a Human Resources environment.
• Experience using Cezanne HR or another HR Information System (HRIS).
• Experience supporting onboarding, offboarding or employee lifecycle administration.
• Knowledge of HR processes and employment documentation.
• Experience producing HR reports, dashboards or management information.
• Working towards, or interested in studying towards, a CIPD qualification.
• Experience within a professional services or legal environment.

Benefits

• Competitive salary
• Bonus potential
• Great working environment at our Derby offices
• Career development opportunities
• 25 days holiday plus bank holidays
• Options to buy & sell 1 week’s holiday
• 1 week’s holiday carry over
• Extra day off for your birthday
• Staff card discount scheme for local shops
• Social days and evenings on the firm
• Staff discounts on legal services