HR Compliance Specialist

Overview

Presbyterian Homes & Services is seeking an HR Compliance Specialist to join the Home Office Human Resources team.

The HR Compliance Specialist supports day-to-day workforce compliance activities through recordkeeping, tracking, monitoring, reporting, and follow-up. This role helps ensure required HR compliance processes are completed accurately and on time by maintaining records, reviewing routine compliance reports, communicating with sites, and supporting compliance programs such as I-9s, background checks, licenses, and other regulatory requirements.

This position works closely with site HR teams and Home Office partners to provide administrative support for workforce compliance activities across the organization.

This is a full-time, on-site position in Roseville, MN with potential hybrid arrangement in the future.

Responsibilities

Perform areas of responsibility to ensure adherence to regulations and internal policies.

Key Responsibilities included but are not limited to:

• Maintain workforce compliance records, files, tracking logs, and documentation.
• Monitor routine compliance reports and follow up on overdue items, exceptions, and missing documentation.
• Support compliance programs such as I-9s, employment eligibility verification, background checks, licenses, certifications, and other workforce requirements.
• Prepare and distribute routine compliance reports and reminders.
• Communicate compliance deadlines, requirements, and follow-up needs with site HR teams and leaders.
• Assist with data entry, record updates, audits, and compliance-related reporting activities.
• Track completion of compliance requirements and escalate unresolved items according to established procedures.
• Support external reporting requirements and administrative submissions as assigned.
• Provide customer service and operational support to site HR teams regarding compliance processes and requirements.
• Cross-train and provide backup support for other workforce compliance processes as assigned.

Qualifications

• Bachelor's degree in Business Administration, Human Resources, or related field.
• 3+ years of Human Resources work experience, preferably with audit experience.
• Thorough recognition of the importance of internal controls. High ethical standards and diligence in completing duties with the objectives of the business in mind.
• Strong auditing, collaboration, and problem-solving skills. Excellent knowledge of reporting procedures and record keeping.
• Demonstrated organizational skills, deadline orientation, thoroughness, and time management skills. Ability to manage multiple tasks, projects, and deadlines simultaneously, and to identify and resolve exceptions and interpret data.
• Strong attention to detail and demonstrated skills in analyzing information and reporting.
• Demonstrated critical thinking and analytical skills, including the ability to clearly organize information, understand relevant laws or policies, and identify and correct discrepancies.
• Proficient computer skills with Microsoft Office applications.
• Demonstrated ability to read, write, speak, and understand the English language to communicate with all customers. Excellent written and oral communication skills.

Pay Range

The estimated starting pay range for this role is $26.79 to $33.49 hourly. This good faith estimate is based upon PHS’s typical starting pay range for this role. Actual pay range depends upon many factors including each individual employee’s qualifications and market conditions and is subject to change.

Benefits

Full-time benefits-eligible employment begins at a minimum of 30 hours per week:

• Health, and dental, including applicable HSA & FSA
• Employer Contribution to HSA for eligible Health Plans
• Life insurance (AD&D)
• Retirement, with eligibility for an employer match
• Holiday pay and extended sick

Full and Part-time benefits-eligible employment working between 20-29 hours per week:

• Vision insurance
• Voluntary short-term & long-term disability
• Accident & hospitalization coverage
• Education assistance programs

All employees:

• Accrue PTO (Paid time off)
• Same-day pay
• Employee assistance program (EAP)
• College partnership educational discounts
• Access to Learn to Live Resources

About PHS

Presbyterian Homes & Services (PHS), based in St. Paul, Minnesota, is a nonprofit, faith-based organization providing a broad array of high-quality housing choices, care and services options for older adults. Some 8,000 employees serve more than 41,800 older adults through 60 PHS-affiliated senior living communities in Minnesota, Iowa and Wisconsin, and through Optage® home and community services. PHS is also co-owner of Genevive, the largest geriatric primary care practice in Minnesota, providing comprehensive care for more than 15,500 older adults. Established in 1955, PHS has earned the reputation as an innovative leader dedicated to promoting independence, purposeful living and the overall well-being for those they serve. Today, PHS is one of the largest nonprofit providers of senior housing and services in the nation.

PHS is an EEO/AA employer. All applicants will receive consideration for employment regardless of their race, color, creed, religion, national origin, sex, sexual orientation, disability, age, marital status, or status with regard to public assistance.