HSE Administrator

Purpose

The HSE Administrator is responsible for providing administrative support to the Health, Safety, and Environmental department. This role includes maintaining HSE documentation, tracking incident reports and corrective actions, preparing reports and scorecards, supporting employee onboarding, and ensuring records are organized and readily available for audits, inspections, and field needs.

Key Responsibilities

• Maintain and organize HSE documentation, records, and regulatory files.
• Track incident reports, investigations, corrective actions, and close-out status.
• Communicate incident updates and status with risk management.
• Assist with monthly HSE scorecards, reports, KPIs, and performance metrics.
• Support onboarding by preparing HSE orientation materials and maintaining employee records.
• Enter and maintain HSE data in company systems, including the HCSS app.
• Track inspections, audits, hazard observations, and corrective action follow-up.
• Coordinate medical evaluations, fit-for-duty requirements, and required training.
• Maintain revision control for HSE manuals, procedures, and safety alerts.
• Assist with safety meetings, toolbox talks, and committee meeting documentation.
• Monitor document retention requirements and prepare records for audits.
• Provide administrative support during incident investigations and regulatory inspections.
• Assist HSE personnel with documentation needed for field operations.

Requirements

• High school diploma or equivalent.
  
• Previous administrative experience, preferably in HSE, construction, industrial, or field operations.
• Basic knowledge of Health, Safety, and Environmental documentation and reporting.
• Strong organizational and recordkeeping skills.
  
• Ability to track deadlines, corrective actions, reports, and training requirements.
• Strong communication skills and ability to work with field personnel, management, and risk management.
• Proficient in Microsoft Office, including Word, Excel, and Outlook.
• Ability to maintain confidential information and accurate records.
• Valid driver’s license preferred.