Posted 8 days ago
Inventory Manager
AI Summary
An Inventory Manager oversees organization-wide procurement, supply chain operations, and inventory controls for clinical and administrative supplies, partnering with the Pharmacist-in-Charge to ensure compliance.
About this role
Position Summary
PPAU is seeking a full-time (40 hours/week) Inventory Manager to oversee organization-wide procurement, supply chain operations, and inventory controls for clinical and administrative supplies. Serving as the primary administrator of the Hybrent system, this role manages the tracking and distribution of medical supplies and pharmaceuticals, partnering with the Pharmacist-in-Charge to ensure 340B and regulatory compliance. The Inventory Manager will develop SOPs, conduct site audits, train staff, and optimize supply efficiencies in alignment with PPAU’s mission and operational standards.
We are committed to building an inclusive workplace that values diversity and inclusion and reflects the diversity of our communities and patients. We strongly encourage people of color and members of the LGBTQ+ community to apply.
Job Duties:
Inventory & Supply Chain Management
-
System Administration: Serve as the primary administrator for the Hybrent inventory system, ensuring accurate records, catalog maintenance, and user access.
-
Procurement & Vendor Relations: Manage organization-wide ordering, receiving, and distribution of supplies; build vendor relationships to align purchasing with negotiated contracts and budgets.
-
Planning & Process Improvement: Lead inventory planning to prevent shortages, reduce waste, and continuously update standard operating procedures (SOPs).
-
Pharmaceutical Support: Partner with the Pharmacist-in-Charge (PIC) to support drug ordering, tracking, and compliance (including 340B Program requirements).
-
System Accuracy: Maintain drug data across EPIC and Hybrent, submitting support tickets (e.g., to BetterHealth) to update NDCs as needed.
-
Controlled Substances Auditing: Assist the PIC and Nursing Director with monthly controlled substance audits and electronic DEA ordering (CII–CV), maintaining strict compliance and separation of duties.
-
Site Inspections: Conduct regular health center visits to audit inventory accuracy, storage conditions, and temperature/security logs.
-
Staff Support: Guide managers through physical inventory counts, review and approve Hybrent orders, and personally coordinate or deliver supplies when needed.
-
Cost Control: Complete monthly financial inventory reports, analyze purchasing trends, and identify cost-saving product alternatives.
-
Financial Compliance: Support month-end closeout reporting and detailed 340B invoice reconciliation.
-
Training & Education: Train staff on inventory best practices, Hybrent usage, and ordering processes to promote consistency across all clinics.
-
Cross-Functional Collaboration: Partner with Finance, Compliance, Facilities, and IT to resolve supply chain bottlenecks.
-
Mission & Compliance: Maintain strict confidentiality (HIPAA) and represent PPAU’s mission and commitment to equitable care in all interactions.
Pharmacy & Controlled Substances Compliance
Health Center Support & Site Audits
Financial Tracking & Analytics
Leadership & Collaboration
(Note: Duties may shift based on organizational needs.)
What we're looking for:
Experience & Education: 3–5 years in inventory management or supply chain logistics (medical/healthcare environment strongly preferred). A Bachelor’s degree in a related field or equivalent experience is preferred.
Technical Skills: Proficiency with inventory software (Hybrent preferred) and electronic health records (EPIC preferred). Advanced Excel skills for data tracking are required.
Compliance Knowledge: Familiarity with healthcare purchasing, standard operating procedures (SOPs), and regulatory compliance (like 340B and pharmaceutical tracking).
Analytical Skills: Strong problem-solving skills to manage data, analyze purchasing trends, and resolve inventory discrepancies.
Travel & Logistics: Ability to travel up to 50% of the time to local PPAU clinics for site visits and deliveries; requires a valid driver’s license and reliable transportation.
Core Requirements: Annual influenza vaccination and a deep, demonstrated commitment to the mission and philosophy of Planned Parenthood.
